Field Operations & Office Support Specialist

Maxim Healthcare; Alhambra (CA); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Competitive pay

Weekly paychecks

Bonus eligibility

Profit sharing

Health/dental/vision

401(k) match

Employee discounts

Recognition programs

Career advancement

Training & mentorship

Job summary

Maxim Healthcare is seeking a detail-oriented Office Coordinator (Field Support Specialist) to provide essential operational support in Alhambra, CA. The role includes assisting with billing, payroll, and medical records, while maintaining confidentiality and HIPAA compliance.

This office-based position requires at least 1 year of administrative experience, proficiency in Microsoft Office, and strong organizational skills.

Qualifications

• High school diploma or equivalent is required.
• Minimum 1 year of administrative experience, including typing skills.
• Proficiency in Microsoft Office and ability to learn new systems quickly.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask effectively while maintaining attention to detail.
• Note: This is an office-based position.

Responsibilities

• Assist with billing, payroll, and medical records processes
• Maintain confidentiality of client, patient, caregiver, and team member information
• Ensure compliance with HIPAA and regulatory requirements
• Provide excellent customer service to visitors, clients, and team members
• Manage office administrative tasks, including supply ordering, answering calls, and handling correspondence
• Support onboarding and credentialing of external staff
• Perform other duties as assigned

Skills

Typing

Microsoft Office

Organizational skills

Time management

Verbal communication

Written communication

Multitasking

Education

High school diploma or equivalent

Job description

Maxim Healthcare is seeking a detail-oriented Office Coordinator (Field Support Specialist) to provide essential operational support in Alhambra, CA. The role includes assisting with billing, payroll, and medical records, while maintaining confidentiality and HIPAA compliance.

This office-based position requires at least 1 year of administrative experience, proficiency in Microsoft Office, and strong organizational skills.