Field Operations Coordinator

beaconhill; Apache Junction (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

Beacon Hill is seeking a Field Operations Coordinator to support daily field operations, ensuring equipment, fleet, contracts, and billing processes run smoothly. The role requires organizing multiple priorities and communicating effectively with field personnel, customers, vendors, and corporate teams.

Ideal candidates will have experience in field operations, fleet management, and a strong eye for detail. Proficiency in Excel and related systems is important for success in this position.

Qualifications

• Strong organizational, administrative, and coordination skills.
• Experience supporting field operations, fleet management, or industrial services.
• Familiarity with inventory tracking, timesheets, billing, and contract documentation.
• Excellent communication with field personnel, customers, vendors, and teams.
• Proficiency in Microsoft Excel and related systems.

Responsibilities

• Oversee equipment inventory and asset locations.
• Review field timesheets and allocate hours to tasks, jobs, and locations.
• Coordinate bid-walk documentation and maintain records.
• Manage rental contracts, terms, and expiration dates.
• Ensure field billing documentation is accurate and submitted timely.
• Support contract administration, tracking, and renewals.
• Coordinate equipment transfers between job sites.
• Arrange equipment maintenance and repairs with vendors.
• Maintain vehicle registration records.
• Track fleet recalls and coordinate service.

Skills

Inventory management

Timesheet verification

Contract administration

Fleet coordination

Vendor communication

Excel

Tools

Excel

Job description

Job Description

Job Description

Field Operations Coordinator

Our client is seeking a highly organized and detail-oriented Field Operations Coordinator to support our day-to-day field operations. This position plays an important role in keeping equipment, fleet, contracts, billing documentation, and administrative processes organized and moving efficiently. The ideal candidate thrives in a fast-paced environment, enjoys coordinating across multiple priorities, and can communicate effectively with field personnel, customers, vendors, and corporate teams.

Key Responsibilities:

• Inventory Management: Oversee equipment inventory, track asset locations, and ensure inventory counts are accurate.
• Timesheet Verification: Review field employee timesheets to ensure hours are coded to the correct tasks, jobs, and locations.
• Bid-Walk Documentation: Follow up on bid walks and ensure all supporting documentation is completed and maintained.
• Rental Contract Management: Maintain current rental agreements and track contract status, terms, and expiration dates.
• Field Billing: Ensure field billing documentation is accurate, complete, and submitted to the Corporate Office in a timely manner.
• Contract Administration: Support all aspects of contract management, including documentation, tracking, compliance, and renewals.
• Equipment Logistics: Coordinate equipment transfers and movement between job sites and locations.
• Equipment Maintenance & Repairs: Order parts, request service, identify equipment requiring repairs, and coordinate with customers and service providers to ensure timely resolution.
• Vehicle Registration: Maintain accurate and up-to-date vehicle registration records.
• Fleet Recall Management: Track vehicle recalls and coordinate the necessary service, appointments, and repairs.

Ideal Candidate Profile:

• Strong organizational, administrative, and coordination skills.
• Experience supporting field operations, construction, fleet management, equipment rentals, or industrial services.
• Familiarity with inventory tracking, timesheets, job costing, billing, and contract documentation.
• Experience coordinating equipment maintenance, repairs, logistics, and vendor/customer communications.
• Strong attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Excel and related business or equipment management systems.
• Ability to communicate effectively with field personnel, customers, vendors, and corporate teams.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future