Field Operations Assistant

Hilcorp Energy Company; Artesia (NM); On-site; USD 38,000 - 54,000; Full time

Job summary

Hilcorp Energy Company in Artesia, NM seeks an Administrative Assistant to support the Area Operations team with reporting, scheduling, and general office tasks. The role requires strong data management and communication skills and will involve coordination with field operators, foremen, and vendors.

Minimum one year of administrative experience is preferred. Proficiency in Microsoft Office is essential, and the position offers a collaborative environment with opportunities to contribute to

Qualifications

• One year minimum administrative assistant experience.
• Excellent written and verbal communication skills.
• Strong data management and organizational abilities.

Responsibilities

• Assist with obtaining, formatting, inputting, and distributing morning reports.
• Answer calls from field operators, foremen, contractors, and other entities.
• Maintain and coordinate office records and onboarding paperwork.
• Support safety and environmental staff with work coordination and information flow.
• Maintain vehicle, expense, and regulatory records for the region.

Skills

Data management

Written communication

Verbal communication

Organizational skills

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Job Objective: Assists the Area Operations Manager or Foreman in carrying out field operations, and provides administrative support as needed.Essential Job Responsibilities:Assists with obtaining, coordinating, formatting, inputting, and distributing morning reports.Assists with daily operations, including taking calls from field operators, foremen, contractors, Coast Guard, air support, landowners, and other public/private entities.Assists engineers with retrieving schematics/tubing details, working in DesignCad, well information, quarterly production reports/compressor information, and other information delivered to corporate offices.Coordinates information for inclusion in the monthly forecasts and weekly budget reports. Inputs and obtains information from Oilfield Manager Program including well histories, research, and graphs.Monitors and maintains records for authorization for expenditures (AFE), purchase order (PO) tracking, and bid collection.Assist new hires with paperwork and procedures associated with new employee orientation including time sheet collection, general benefits and compensation, vacation tracking, and other administrative employee policies and procedures.Assists environmental and safety staff with relaying information between staff regarding work assignments, inspections, problems, and training coordination.Maintains and monitors Flow Line Test Book. Issues, maintains, and monitors personal communication devices, including pagers, wireless telephones, etc.Maintains and updates company vehicle records for assigned region.Answers, responds to, and/or appropriately directs telephone calls from staff, public, and outside vendors.Manages and maintains production well file records, including well records, wireline tickets, well diagrams, morning reports, salt water disposal (SWD) tests, chemical programs, and regulatory requirements.Assists with coordination and planning company/team events.Adheres to the company’s values – integrity, ownership, urgency, alignment and innovation.Supports company vision and mission.Adheres to established work schedule, attendance standards and is punctual to work and meetings.Maintains employee confidence and protects company assets, including intellectual property, by keeping information confidential.Contributes to team effort by accomplishing related results as needed.Other duties as assigned by management.Other Job Responsibilities:Other duties as assigned by management.Qualifications:One (1) year minimum of administrative assistant experience.Preferred Hilcorp contract experienceAbility to accurately solve problems and exceptional proficiency in data management.Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.Ability to complete multiple, diverse tasks of differing priorities.Ability to anticipate approaching problems and establish strategic plans for future success.Ability to perform tasks and achieve results with a high degree of accuracy and precision.Excellent written and verbal communication skills.Outstanding administrative and organizational skills.Proficiency in the use and application of the following software:Microsoft Office (Excel, Word, and Outlook).Education Requirements:Graduation from a high school or GED equivalent or any equivalent combination of education and experience demonstrating sufficient knowledge, ability, and skill to handle the duties and responsibilities of the position.Certifications, Licenses, Registrations:Valid Driver’s license required.