Assistant, Field Administrative

Enterprise Products; Midland (TX); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Job summary

Enterprise Products Company in Midland, TX seeks an Administrative Support professional to provide day-to-day office assistance in a fast-paced environment. You will manage travel, filing, expense tracking, and timekeeping for hourly staff, while supporting managers with professional communication.

Ideal candidates have a high school diploma or GED, 5 years in a support/admin role, and oil and gas exposure.

Qualifications

• High school diploma or GED required.
• Minimum 5 years in a support or administrative role.
• Oil and gas industry experience preferred.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and meet deadlines.
• Proactive and dependable with strong attention to detail.

Responsibilities

• Provide day-to-day administrative support to the manager and staff.
• Coordinate travel arrangements and meetings.
• Procure office supplies and maintain files.
• Process invoices, expenses, and timekeeping for hourly staff.
• Support audits and information flow for inquiries.
• Ensure compliance with company policies.

Skills

Communication skills

Multitasking

Time management

Professional demeanor

Proactive problem solving

Education

High School Diploma or GED

Job description

Primary Location

USA-Texas-Midland

What you will be doing

Make the most of your talents in a fast-paced environment driven by people who strive for achievement. Enjoy corporate strength, stability, and a rewarding career at a growing industry-leading and diverse operating company with a track record for success. Tap into the professional possibilities of Enterprise Products Company.

The Field Administrative Assistant provides day-to-day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned. Responsibilities include, but are not limited to

• Develop and assist in the preparation of annual expense and capital budgets and manage monthly budget reports.
• Find efficient, professional, cost effective methods to assist manager in day-to-day activities.
• Professional attitude and handling of inquiries, both verbally and in writing.
• Accuracy, excellent communication skills and attention to detail is imperative.
• Procure office supplies, maintain files, document meetings, manage travel arrangements.
• Financial and accounting duties – track purchase requisitions, track purchase orders percent compete, process invoices for payment, track invoices.
• Online management of expense reports and invoices which includes company credit card purchases.
• Timesheet and payroll management. Manage electronic timecards for ~70 hourly employees. Every two weeks timecards must be processed which reviewing for correct coding and compliance with company policy.
• Maintain knowledge of available resources to facilitate information flow for audits and general inquiries.
• Perform duties safely and in compliance with all Company, Federal, State, and local regulations.
• Maintain proficiency in job functions and applicable software programs.

What Your Background Should Look Like (minimum Qualifications)

The successful candidate will meet the following qualifications

• A minimum of a high school diploma or G.E.D. equivalent is required.
• A minimum of 5 years experience working in a support and/or administrative assistant role is preferred.
• A minimum of 2 years experience in the oil and gas industry is preferred.
• The ability to effectively communicate, both verbally and in writing, with other individuals, teams, customers, and stakeholders of the business, at various levels of the organization, in a business like and professional manner is required.
• Takes initiative and is proactive in addressing issues. Quickly and efficiently completes tasks.
• The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations.
• Open to and helps facilitate needed change.
• The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company.
• The ability to work in a fast paced environment, make recommendations and find cost effective solutions to meet business demands.
• The ability to take action to achieve goals beyond what is required.
• The ability to remain focused and stick with each task through completion despite setbacks.
• The ability to keep deadline/cost commitments using sound business judgment and professionalism.
• The commitment to continuous improvement of self, processes, projects, and overall business.

#IND123

Shift

Day Job

Travel

No

Unposting Date

Ongoing

Organization

Operations

Job

Administrative Support

Job Level

Entry Level