26-638.B - Field Operations Assistant

Hilcorp Energy Company; Artesia (NM); On-site; USD 36,000 - 48,000; Full time

Job summary

Hilcorp Energy Company in Artesia, NM seeks an Administrative Assistant to support the Area Operations Manager and field staff with clerical tasks, reports, and coordination. You will handle morning reports, coordinate data, maintain records, assist with new hire paperwork, and ensure confidentiality while supporting safety and environmental staff.

This role requires at least one year of admin experience, high school diploma, and proficient command of Microsoft Office; valid driver's license is

Qualifications

• One (1) year minimum of administrative assistant experience.
• Proficiency in data management and MS Office suite.
• Excellent written and verbal communication skills.
• Ability to establish effective working relationships with staff and external contacts.
• Ability to handle multiple tasks with accuracy and attention to detail.

Responsibilities

• Assist with obtaining, coordinating, formatting, inputting, and distributing morning reports.
• Take calls from field operators, foremen, contractors, and other parties; relay information as needed.
• Support engineers with retrieving schematics, well information, and production data.
• Prepare monthly forecasts and weekly budget reports.
• Maintain and monitor files for AFE, PO tracking, and bids.

Skills

Data management

Written and verbal communication

Organizational skills

Multitasking

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Objective:

Assists the Area Operations Manager or Foreman in carrying out field operations, and provides administrative support as needed.

Essential Job Responsibilities:

• Assists with obtaining, coordinating, formatting, inputting, and distributing morning reports.
• Assists with daily operations, including taking calls from field operators, foremen, contractors, Coast Guard, air support, landowners, and other public/private entities.
• Assists engineers with retrieving schematics/tubing details, working in DesignCad, well information, quarterly production reports/compressor information, and other information delivered to corporate offices.
• Coordinates information for inclusion in the monthly forecasts and weekly budget reports.
• Inputs and obtains information from Oilfield Manager Program including well histories, research, and graphs.
• Monitors and maintains records for authorization for expenditures (AFE), purchase order (PO) tracking, and bid collection.
• Assist new hires with paperwork and procedures associated with new employee orientation including time sheet collection, general benefits and compensation, vacation tracking, and other administrative employee policies and procedures.
• Assists environmental and safety staff with relaying information between staff regarding work assignments, inspections, problems, and training coordination.
• Maintains and monitors Flow Line Test Book.
• Issues, maintains, and monitors personal communication devices, including pagers, wireless telephones, etc.
• Maintains and updates company vehicle records for assigned region.
• Answers, responds to, and/or appropriately directs telephone calls from staff, public, and outside vendors.
• Manages and maintains production well file records, including well records, wireline tickets, well diagrams, morning reports, salt water disposal (SWD) tests, chemical programs, and regulatory requirements.
• Assists with coordination and planning company/team events.
• Adheres to the company’s values – integrity, ownership, urgency, alignment and innovation.
• Supports company vision and mission.
• Adheres to established work schedule, attendance standards and is punctual to work and meetings.
• Maintains employee confidence and protects company assets, including intellectual property, by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
• Other duties as assigned by management.

Other Job Responsibilities:

• Other duties as assigned by management.

Qualifications:

• One (1) year minimum of administrative assistant experience.
• Preferred Hilcorp contract experience.
• Ability to accurately solve problems and exceptional proficiency in data management.
• Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
• Ability to complete multiple, diverse tasks of differing priorities.
• Ability to anticipate approaching problems and establish strategic plans for future success.
• Ability to perform tasks and achieve results with a high degree of accuracy and precision.
• Excellent written and verbal communication skills.
• Outstanding administrative and organizational skills.
• Proficiency in the use and application of the following software: Microsoft Office (Excel, Word, and Outlook).

Education Requirements:

Graduation from a high school or GED equivalent or any equivalent combination of education and experience demonstrating sufficient knowledge, ability, and skill to handle the duties and responsibilities of the position.

Certifications, Licenses, Registrations:

Valid Driver’s license required.

Hilcorp Overview:

Hilcorp, founded in 1989, is the largest privately-held oil and natural gas exploration and production companies in the United States and is the largest oil producer in Louisiana. Headquartered in Houston, TX, Hilcorp has over 2,800 employees in multiple operating areas including the Gulf Coast of Texas and Louisiana, the Northeast United States, Wyoming, New Mexico and Alaska's Cook Inlet and North Slope. Our formula is to grow the company by leveraging our core competencies and operational expertise. Our proficiency in these key areas has resulted in significant growth over the last several years. Hilcorp is consistently acknowledged for its culture, values and ethics. In fact we have been recognized by multiple, local and national, publications as one of the best places to work in America. Hilcorp has also been commended for its unique programs that foster charitable giving by its employees and our emphasis on partnering with the communities in which we operate. We take great pride in our accomplishments and strive to maintain a culture that will allow for continued growth.

Equal Opportunity Statement:

Hilcorp Energy is an affirmative action/equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, and any other basis protected by law. Individuals with disabilities needing assistance in the recruitment process are encouraged to contact Human Resources directly.