Field Operations Administrative Assistant

Asplundh Careers; Miami (FL); On-site; USD 21,000 - 30,000; Full time

Job summary

Asplundh Careers is seeking a Field Clerical to support the regional office in Miami. The role focuses on organizational tasks, scheduling, data entry, and handling communications.

Ideal candidates possess strong Microsoft Office and Adobe skills, high school diploma or equivalent, and the ability to manage multiple priorities with confidentiality in a team environment. Pay is competitive hourly.

Qualifications

• Excellent Adobe, Microsoft Word, Excel, PowerPoint, and Outlook skills.
• Knowledge of office practices and procedures.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Supports Regional Office Manager and other management staff in daily clerical needs.
• Organizes meetings, appointments, and travel arrangements; sends reminders.
• Handles inquiries, work requests and employee personnel information.
• Project administration – ensures deadlines and requirements are met.
• Assists management with weekly production reports (e.g., Supervisor Reports).
• Performs secretarial duties: typing, data entry, photocopying, mailing, scanning, faxing.
• Maintains office supply inventory and orders monthly.
• Answer, direct and make phone calls for the region.
• Receives, sorts, and distributes mail, email, FedEx, fax.
• Download/Upload documents for proposals/bids and prepare bid packages.
• Maintain a professional work area.
• Provides support to help facility and personnel function as a team.
• Complete other duties assigned by management.

Skills

Attention to detail

Organizational skills

Time management

Education

High school diploma or equivalent

Tools

Adobe

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Asplundh Careers is seeking a Field Clerical to support the regional office in Miami. The role focuses on organizational tasks, scheduling, data entry, and handling communications.

Ideal candidates possess strong Microsoft Office and Adobe skills, high school diploma or equivalent, and the ability to manage multiple priorities with confidentiality in a team environment. Pay is competitive hourly.