Field Clerical

Utilities Service, LLC; Miami (FL); On-site; USD 2,066,000 - 3,031,000; Full time

Job summary

Utilities Service, LLC is seeking a Field Clerical role to support the Regional Office Manager and management staff with daily clerical tasks. The position requires organizing meetings and travel, handling inquiries, and managing project administration to ensure deadlines are met.

The candidate should have strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and the ability to manage multiple priorities while maintaining confidentiality. Some travel for emergencies may be required.

Qualifications

• Excellent Adobe, Word, Excel, PowerPoint and Outlook skills.
• Knowledge of office and business practices, equipment, and procedures.

Responsibilities

• Supports Regional Office Manager and other management staff in daily clerical needs.
• Organizes meetings, appointments and travel arrangements and sends reminders as needed.
• Handles inquiries, work requests and employee personnel information when required.
• Manages project administration to ensure deadlines and requirements are met.
• Assists with weekly production reports such as Supervisor Reports.
• Performs secretarial duties including typing, data entry, photocopying, mailing, scanning and faxing.

Skills

Adobe

Microsoft Word

Excel

PowerPoint

Outlook

Education

High school diploma or equivalent

Job description

Description

Field Clerical

Pay:

• Competitive/Hourly

Essential Functions & Responsibilities:

• Supports Regional Office Manager and other management staff in daily clerical needs
• Organizes meetings, appointments, and travel arrangements. Sending reminders on a needed basis.
• Will handle inquires, work requests and at times employee personnel information.
• Project administration – ensures deadlines and requirements are met.
• Assist management with weekly production reports (i.e. Supervisor Reports).
• Perform secretarial duties for region management team; including but not limited to typing documents, data entry, photocopying, mailing, scanning, and faxing.
• Maintain office supply inventory and orders monthly basis.
• Answer, direct and make phone calls for the region.
• Receives sorts and distributes incoming Mail, Email, FedEx and Fax.
• Download/Upload necessary documents for proposals/bids to clients and prepare bid packages.
• Maintain a professional work area. (Conference room, front desk, waiting area and supply areas).
• Provides support and assistance to help the facility and personnel function as a team environment.
• Complete all other duties assigned by management.

Minimum Qualifications:

• Must be 18 years of age or older.
• Excellent Adobe, Microsoft Word, Excel, PowerPoint, and Outlook skills.
• Knowledge of office and business practices, equipment, and procedures.
• Must possess good planning, analysis, and organizing skills.
• Able to react to change productively and capable of meeting short deadlines.
• Able to pay close attention to details and identify/correct mistakes.
• Good and consistent attendance.
• Ability to keep confidential information private.
• Able to effectively manage competing priorities.

Education & Experience

• High school diploma or equivalent.

Travel Requirements:

• Must have transportation to and from the show up location.
• Willing to travel out of state for emergency storm work.

License & Certifications:

• Driver License Required.

Pre-Screen

• Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066 . We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

Physical Requirements:

• RARE (less than 10%): Kneeling, Crawling, Climbing Ladders, Stooping, Squatting, body-twisting, Climbing On/Off Truck, Climbing Poles, Gripping.
• OCCASIONAL (up to 33%): Pushing, Sense of Touch, Carrying, Pulling, Manual Dexterity, Lifting, Lifting up to 50 lbs.
• FREQUENT (up to 66%): Standing, Reaching, range-of-motion, Walking, Sitting, climbing stairs.
• CONTINUOUS (up to 100%): Seeing, Lifting over 10 lbs. to 50 lbs., Sense of Touch, Climbing, Hearing/Speech Range, Lifting up to 10 lbs., Speaking Clearly, Seeing Distant, Reading, Depth Perception, Color Vision, Balancing.

Important Information for Applicants:

• Asplundh Tree Expert, LLC and its family of companies are Equal Opportunity Employers. We consider all qualified applicants without regard to any legally protected characteristic.
• If you require reasonable accommodation during the application or hiring process, please contact our ADA Coordinator at 1-800-248-8733, ext. 3656.
• Employment offers are contingent upon successful completion of applicable pre-employment requirements, which include background screening, drug testing, and employment eligibility verification.
• Compensation determination is based on market data, job scope and individual qualifications.
• We offer a competitive total rewards package inclusive of health and welfare and retirement benefits, as well as paid time off and holiday pay benefits.
• Unsolicited resumes without an executed agency agreement become the property of the company.