Field/Office Administrator - RideNow McKinney

RideNow Parts; McKinney, Northern (TX, KY); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Employer Paid Life and Short-Term DI

Employee discounts on products and ser

Job summary

RideNow Powersports– McKinney seeks a Field/Office Administrator to be the hub of operations, bridging sales, accounting, and management. You will ensure smooth document flow, accurate cash handling, and timely title/registration processing.

Responsibilities include managing mail, records, vendor documents, and daily reconciliation support, with strong emphasis on organization and proactive communication across departments.

Qualifications

• 1+ year of accounting experience in a dealership, automotive, or powersports environment.
• Excellent communication skills to relay information clearly across departments and follow up promptly.
• Strong organizational skills to maintain clean, accessible files and an orderly office.
• Detail-oriented mindset ensuring documents, IDs, and forms are accurate before submission.
• Multi-tasking ability to manage priorities without sacrificing accuracy or timelines.
• Proactive problem-solving to address issues before they impact operations.

Responsibilities

• Maintain an organized and efficient office environment and manage mail routing.
• Monitor office supplies and Title & Registration inventory; maintain a cash-controlled environment.
• Prepare and scan cash daily reports and documents for Accounting Manager review.
• Maintain records of customer payments, deposits, and sales deals for posting.
• Collect and verify documents for invoices and refunds before submission to accounting.
• Process title work for new and used vehicles; track pending titles and coordinate with lenders.
• Coordinate DMV/Tax office runs or online submissions for title processing and records.
• Serve as first point of contact for document, title status, or accounting prep inquiries.
• Communicate with Sales, Service, and Accounting to avoid delays in finalization and payment.

Skills

Accounting experience

Communication skills

Organizational skills

Attention to detail

Multi-tasking

Problem solving

Stamina

Mobility

Job description

Field/Office Administrator - RideNow McKinney

#RN2795

McKinney, Texas, United States

Description and Responsibilities

RideNow Powersports– McKinney is looking for aField/Office Administrator to join our team!

The field administrator serves as the central hub of operational support within the dealership, ensuring smooth day-to-day business operations, accurate document flow, timely accounting preparation, and compliance with title and registration requirements. This role bridges the gap between sales, accounting, and management, maintaining proactive communication to keep all departments aligned.

Key Areas of Responsibility

Administrative & Office Management

• Maintain an organized and efficient office environment.


• Manage incoming and outgoing mail, distributing documents to appropriate departments promptly.


• Monitor and maintain office supplies, Title & Registration inventory.


• Maintain a cash-controlled environment.

Accounting Preparation & Support

• Prepare and scan all cash daily reporting and documentation for Accounting Manager review.


• Maintain accurate records of customer payments, deposits, and sales deals for timely accounting posting.


• Collect and verify supporting documents for vendor invoices, credit card receipts, and customer refunds before submission to accounting.


• Support reconciliation efforts by ensuring all required documents (packing slips, major unit invoices, etc.) are properly filed and accessible.

Title & Registration Processing

• Prepare and process title work for new, used, ensuring compliance with state motor vehicle requirements.


• Track and follow up on all pending titles, coordinating with lenders, customers, and other dealerships as needed.


• Maintain accurate records of MSOs and titles, conducting monthly audits to ensure all are accounted for.


• Coordinate DMV/Tax office runs or online submissions for title and registration processing, resolving discrepancies promptly


• Serve as the first point of contact for store-level inquiries related to documents, title status, or accounting prep items.


• Maintain open, consistent communication with the Accounting Manager, General Manager, and Regional Controller on outstanding items, issues, and deadlines.


• Escalate issues early, providing complete details and supporting documentation to aid quick resolution.


• Facilitate timely flow of information between sales, service, and accounting to prevent delays in finalization and payment processing.

Other Duties and Responsibilities

• In addition to the key responsibilities outlined above, you may be assigned other accounting-related duties, and/or special projects based on business needs. You are expected to perform these duties with the same level of accuracy, professionalism, and commitment to process consistency.

Requirements

Key Strengths Expected in This Role

• 1+ year of accounting experience in a dealership, automotive, or powersports industry is preferred.


• Excellent Communication Skills – able to relay information clearly to multiple departments and follow up without delay.


• Strong Organizational Skills – maintain clean, accessible files and an orderly office environment.


• Detail-Oriented Mindset – ensuring documents, IDs, and forms are accurate and complete before submission.


• Multi-Tasking Ability – manage competing priorities without sacrificing accuracy or timelines.


• Proactive Problem-Solving – address and resolve issues before they impact operations


• Must be able to sit for prolonged periods of time at work station


• Must be able to safely and efficiently move through the dealership premises—including indoor showrooms, vehicle lots, and service areas—while maintaining awareness of moving vehicles, customer foot traffic, and showroom displays.


• Commission-based pay


• Employer Paid Life and Short-Term Disability Insurance


• Employee discounts on products and services

Note: All applicants must pass pre-employment testing, including background checks, MVR, and drug screening.

IND02

Work Type

On-Site

Position Type

Full Time

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