Field Education Administrative Coordinator II

California State University; California; On-site; USD 58,000 - 61,000; Full time

Job summary

California State University in San José seeks an Administrative Support Coordinator II to support the Field Education Program. You will report to the Director of Resources and Operations and assist faculty, staff, students, and internship partners.

Responsibilities include managing daily office operations, maintaining records, handling expenses, and coordinating events while ensuring confidentiality and professional communication with campus stakeholders.

Qualifications

• Completion of a high school program or equivalent.
• Three years of related office work experience.
• Preferred: Bachelor’s degree; four years of office experience including database experience.

Responsibilities

• Coordinate daily office operations and respond to inquiries; maintain records.
• Manage databases and internship placement systems; track information.
• Maintain practicum agreements, MOUs, agency files, and policy documents.
• Assist with internship events, training, and campus events; handle logistics.
• Prepare meeting materials and coordinate with faculty, students, and campus offices.

Skills

Communication

Organization

Customer service

Problem solving

Data handling

Training and coordination

Professional demeanor

Learning management systems

Education

High school completion

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Excel

Google Workspace

PeopleSoft

Canvas

Adobe Acrobat

Job description

California State University in San José seeks an Administrative Support Coordinator II to support the Field Education Program. You will report to the Director of Resources and Operations and assist faculty, staff, students, and internship partners.

Responsibilities include managing daily office operations, maintaining records, handling expenses, and coordinating events while ensuring confidentiality and professional communication with campus stakeholders.