Field Education Admin Coordinator — Operations & Records

San José State University; San Jose (CA); On-site; USD 58,000 - 61,000; Full time

Job summary

San José State University’s School of Social Work seeks an Administrative Support Coordinator II to support Field Education operations, reporting to the Director of Resources and Operations. The role provides administrative support to the Field Director, faculty, staff, students, and internship partners.

The position involves coordinating daily office operations, managing databases, maintaining records, and assisting with events and logistics across the school and internship activities.

Qualifications

• High school or equivalent required; strong office experience.
• Three years related office work experience.
• Bachelor’s degree preferred; four years of office experience including database work.

Responsibilities

• Coordinate daily office operations and respond to inquiries.
• Maintain records and process expenses for the Field Education Program.
• Manage databases and internship placement systems including enrollment activities.
• Maintain agency files, handbooks, policy documents, and accreditation materials.
• Assist with events, logistics, and meeting material preparation.

Skills

Office administration

Customer relations

Communication skills

Data entry

Project coordination

Policy compliance

Microsoft Office

Learning Management Systems

Education

High school diploma

BA/BS preferred

Tools

PeopleSoft

Canvas LMS

Excel

Database management

Job description

San José State University’s School of Social Work seeks an Administrative Support Coordinator II to support Field Education operations, reporting to the Director of Resources and Operations. The role provides administrative support to the Field Director, faculty, staff, students, and internship partners.

The position involves coordinating daily office operations, managing databases, maintaining records, and assisting with events and logistics across the school and internship activities.