Administrative Operations Coordinator II

PageUp People Limited; San Bernardino (CA); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

CalPERS retirement benefits

15 paid holidays per year

Fee waiver education program

Job summary

California State University, San Bernardino is seeking an experienced Administrative Coordinator to provide executive-level support to Risk Management and Environmental Health & Safety leadership. The role involves managing calendars, coordinating meetings, and handling routine budget and records tasks with accuracy.

Ideal candidates will have strong knowledge of university policies, excellent written and verbal communication, and proficiency with PeopleSoft, SharePoint, Smartsheet, and

Qualifications

• High School diploma or equivalent with 5 years of clerical/secretarial experience.
• Strong knowledge of university policies and English grammar.
• Proficiency with PeopleSoft, SharePoint, Smartsheet and Microsoft 365.

Responsibilities

• Coordinate administrative and operational support for department leadership, managing calendars and meetings.
• Process requests via in-person, written, phone and digital channels per campus policies.
• Prepare budget tracking and reconciliation reports using PeopleSoft and procurement records.
• Maintain department information systems (PeopleSoft, Adobe Sign, SharePoint, Smartsheet, Microsoft 365).
• Organize daily administrative workflow under supervision and meet deadlines.

Skills

Excellent communication

Budget management

Time management

Customer service

Problem solving

Education

High School diploma or equivalent

Tools

PeopleSoft

Adobe Sign

SharePoint

Smartsheet

Microsoft 365

Job description

California State University, San Bernardino is seeking an experienced Administrative Coordinator to provide executive-level support to Risk Management and Environmental Health & Safety leadership. The role involves managing calendars, coordinating meetings, and handling routine budget and records tasks with accuracy.

Ideal candidates will have strong knowledge of university policies, excellent written and verbal communication, and proficiency with PeopleSoft, SharePoint, Smartsheet, and