Field Education Administrative Coordinator II

California State University, Chico; California; On-site; USD 58,000 - 61,000; Full time

Job summary

The School of Social Work at San José State University seeks an Administrative Support Coordinator II to help run the Field Education Program smoothly. The role reports to the Director of Resources and Operations and supports faculty, staff, students, and internship partners.

Responsibilities include coordinating daily operations, maintaining records and databases, handling events and logistics, and preparing meeting materials with campus partners.

Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents.
• Three (3) years of related office work experience.

Responsibilities

• Coordinate daily office operations, respond to student and agency inquiries, maintain student and program records, process expenses, and assist with academic and administrative requests.
• Manage electronic databases and internship placement systems, provide technical support, track student and agency information, and assist with field course enrollment and placement activities.
• Maintain practicum agreements, memoranda of understanding, agency files, student handbooks, policy documents, accreditation materials, surveys, and the School’s website.
• Assist with internship, service-learning, advising, orientation, training, internship and job fair, and other School events, including facilities, catering, supplies, parking, registration, attendance, and event logistics.
• Prepare meeting materials and summaries; coordinate with faculty, students, field instructors, agencies, Admissions and Records, Institutional Research, and other campus offices

Skills

Professional communication

Organizational skills

Multitasking

Technology proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

PeopleSoft

Canvas LMS

Job description

The School of Social Work at San José State University seeks an Administrative Support Coordinator II to help run the Field Education Program smoothly. The role reports to the Director of Resources and Operations and supports faculty, staff, students, and internship partners.

Responsibilities include coordinating daily operations, maintaining records and databases, handling events and logistics, and preparing meeting materials with campus partners.