Administrative Assistant I

Spectraforce Technologies; Town of Florida (NY); On-site; USD 2,066,000 - 2,893,000; Full time

Job summary

Spectraforce Technologies in Plant City, FL is seeking an Administrative Assistant I to support daily business operations with a focus on data accuracy and organization. The role includes data entry, invoicing, order processing, and export documentation management.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks with precision. This is an in-person, contract-type assignment for approximately five months.

Qualifications

• 1-3 years of administrative experience or similar role.
• Experience with data entry, invoicing, and order processing.
• Familiarity with export documentation and warehouse processes.

Responsibilities

• Perform accurate data entry and maintain records.
• Process and manage invoicing activities.
• Push orders through the warehouse fulfillment process.
• Prepare and manage export documentation.
• Maintain organized files and documentation.
• Ensure accuracy and completeness of all administrative tasks.

Skills

Strong organizational skills

Excellent attention to detail

High level of accuracy in work

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Title: Administrative Assistant I

Location: Plant City, FL 33566

Duration: 5 Months

Schedule: Monday through Friday 8:00 AM - 5:00 PM - 1-hour unpaid lunch break No overtime anticipated

In-person interviews

Job Summary:

The Administrative Assistant I will provide administrative support for daily business operations, with a strong focus on data accuracy and organization. This role supports sales operations through data entry, invoicing, order processing, and export documentation management.

Dress Code:

Effective after Labor Day, the dress code is business casual, including:

• Jeans without tears or rips
• Polos or blouses
• No T-shirts
• Casual footwear (including casual tennis & boat shoes; athletic shoes are not permitted)
• Friday Exceptions: Athletic shoes, work-appropriate hats, work-appropriate T-shirts

Key Responsibilities:

• Perform accurate data entry and maintain records
• Process and manage invoicing activities
• Push orders through the warehouse fulfillment process
• Prepare and manage corresponding export documentation
• Maintain organized files and documentation
• Ensure accuracy and completeness of all administrative tasks

Top Skills & Qualifications:

• Strong organizational skills
• Excellent attention to detail
• High level of accuracy in work

Experience & Responsibilities:

• 1-3 Years of Experience.
• Provides a variety of administrative and staff support services to an organizational unit. Performs a variety of clerical duties, which may include data entry, maintaining orders, preparing documents and paperwork for the warehouse, and other pertinent responsibilities.
• Other duties as assigned.
• Ability to read and comprehend instructions and correspondence.
• Able to write correspondence.
• Must have strong communication skills, both verbal and written.
• Apply common sense understanding to carry out instructions.
• Deal with problems involving several discrete variables in standardized situations.
• Proficient in Microsoft products (Word, Excel, Outlook). Knowledge of tables, formatting, formulas, etc.
• Excellent word-processing skills (50 - 60 wpm) and business writing ability, plus accurate and precise proofreading skills.
• Strong organization, analytical, attention to detail and follow-up skills.
• Must be able to work on multiple tasks concurrently and capable of working with little direct supervision.
• Will communicate with all levels.
• Strong sense of urgency and work ethic.