Field Admin & HR Onboarding Specialist

Prince; Dade City (FL); On-site; USD 32,000 - 45,000; Full time

Job summary

Prince is seeking an administrative professional in Florida to support project operations and HR onboarding. The role involves routing internal and external correspondence, processing invoices, and maintaining records and SharePoint documents.

The ideal candidate will have at least two years in an administrative or customer service environment, be fluent in English and Spanish, and be highly organized with strong interpersonal skills.

Qualifications

• Two years of administrative or customer service experience.
• Proficient in Microsoft Office software.
• Excellent interpersonal and communication skills in English and Spanish.
• Well organized and able to manage multiple tasks with accuracy.

Responsibilities

• Communicate job site issues to project team.
• Process invoices.
• Route documents and correspondence internally and externally.
• Maintain equipment transfer records and communications.
• Handle HR onboarding of new hires.
• Prepare field purchase orders.
• Conduct weekly new hire orientations.
• Maintain SharePoint document control.
• Assist engineers with pre-bid packages.
• Order all necessary office supplies.
• Support safety program with safety videos and documentation.
• Create and assist with expense reports.
• Maintain certificate of insurance records from vendors/subcontractors.

Skills

Interpersonal communication

Bilingual English/Spanish

Organizational skills

Multitasking

Customer service

Tools

Microsoft Office

Job description

Prince is seeking an administrative professional in Florida to support project operations and HR onboarding. The role involves routing internal and external correspondence, processing invoices, and maintaining records and SharePoint documents.

The ideal candidate will have at least two years in an administrative or customer service environment, be fluent in English and Spanish, and be highly organized with strong interpersonal skills.