Fertility Care Operations Coordinator

Everleap Fertility; Paramus (NJ); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401K Plan

Paid Time Off & Paid Holidays

Life Insurance & Long-Term Disability

Flexible Spending Accounts

Employee Assistance Program

Tuition Reimbursement

Job summary

Everleap Fertility in Paramus, NJ, is seeking a highly organized Reproductive Medicine Coordinator to keep treatment plans moving forward. You will coordinate with physicians, nurses, lab staff, and patients to ensure progress is efficient and accurate.

This role emphasizes coordination and administrative duties over direct patient care, with standard hours and a collaborative, mission-driven team focused on helping patients build families.

Qualifications

• Experience in healthcare coordination, patient services, medical administration, clinical research, laboratory operations, or related healthcare setting.
• Ability to analyze and interpret medical records, test results, and healthcare documentation.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proven ability to manage competing priorities in a fast-paced environment.
• Strong critical-thinking and problem-solving skills.
• Experience working within an EMR or healthcare documentation system preferred.
• Interest in reproductive medicine, women's health, or fertility care.

Responsibilities

• Coordinate treatment-related activities among providers, nursing staff, laboratory personnel, and patients.
• Track and manage laboratory testing, diagnostic results, and required documentation.
• Review medical records and patient files for accuracy, completeness, and follow-up needs.
• Identify missing information and proactively obtain records, results, or approvals needed to support patient care.
• Communicate treatment updates, requirements, and next steps to patients and internal teams.
• Monitor patient progress throughout various phases of fertility treatment.
• Maintain detailed and accurate documentation within the electronic medical record (EMR).
• Prioritize multiple cases simultaneously while ensuring deadlines and patient needs are met.
• Support operational efficiency through strong organization, follow-through, and attention to detail.

Skills

Coordination

Detail oriented

Time management

Communication

Problem solving

Tools

EMR system

Job description

Everleap Fertility in Paramus, NJ, is seeking a highly organized Reproductive Medicine Coordinator to keep treatment plans moving forward. You will coordinate with physicians, nurses, lab staff, and patients to ensure progress is efficient and accurate.

This role emphasizes coordination and administrative duties over direct patient care, with standard hours and a collaborative, mission-driven team focused on helping patients build families.