Fertility Care Operations Coordinator

Everleap Fertility; New Jersey; On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance Opti

Retirement 401K Plan

Paid Time Off & Paid Holidays

Company Paid Life Insurance & Long‑Ter

Flexible Spending Accounts

Employee Assistance Program

Tuition Reimbursement

Job summary

Everleap Fertility is seeking a Reproductive Medicine Coordinator in Basking Ridge, NJ. This role focuses on coordinating treatment-related activities among providers, staff, and patients to keep fertility plans moving forward efficiently.

Primarily an administrative and coordination position, the role involves reviewing medical information, tracking milestones, and ensuring timely communication while supporting a fast-paced healthcare environment.

Qualifications

• Experience coordinating healthcare information and teams.
• Ability to analyze medical records, tests, and healthcare documentation.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proven ability to manage competing priorities in a fast-paced environment.
• Experience working within an EMR or healthcare documentation system preferred.
• Interest in reproductive medicine, women's health, or fertility care.

Responsibilities

• Coordinate treatment-related activities among providers, nursing staff, laboratory personnel, and patients.
• Track and manage laboratory testing, diagnostic results, and required documentation.
• Review medical records and patient files for accuracy, completeness, and follow-up needs.
• Identify missing information and proactively obtain records, results, or approvals needed to support patient care.
• Communicate treatment updates, requirements, and next steps to patients and internal teams.
• Monitor patient progress throughout various phases of fertility treatment.
• Maintain detailed and accurate documentation within the electronic medical record (EMR).
• Prioritize multiple cases simultaneously while ensuring deadlines and patient needs are met.
• Support operational efficiency through strong organization, follow-through, and attention to detail.

Skills

Healthcare coordination

Patient services

Medical administration

Verbal and written communication

Time management

Prioritization

Critical thinking

EMR experience

Tools

EMR system

Job description

Everleap Fertility is seeking a Reproductive Medicine Coordinator in Basking Ridge, NJ. This role focuses on coordinating treatment-related activities among providers, staff, and patients to keep fertility plans moving forward efficiently.

Primarily an administrative and coordination position, the role involves reviewing medical information, tracking milestones, and ensuring timely communication while supporting a fast-paced healthcare environment.