Fellowship & GME Programs Coordinator

Nemours-Children; Wilmington (DE); On-site; USD 55,000 - 70,000; Full time

Job summary

Nemours is seeking a GME Program Coordinator to support the management and oversight of fellowship training programs in accordance with ACGME, specialty boards, and subspecialty boards. The role involves assisting the Director of GME and Program Directors with a broad range of program management and administrative duties.

Responsibilities include coordinating trainee applications, maintaining accreditation records, facilitating schedules and conferences, and ensuring regulatory compliance.

Qualifications

• Bachelor's Degree or equivalent experience.
• 1-3 years of related experience in graduate or undergraduate medical education.

Responsibilities

• Provides administrative assistance to the fellowship training program including the Program Director, Associate Program Director, Director of Graduate Medical Education, and fellows in training.
• Assists with the development and implementation of division, department and institutional procedures and policies as pertinent to department office operations.
• Assists in development of policies and procedures in response to various government and regulatory bodies; assists in the development and implementation of and compliance with all policies and procedures relevant to the fellowship training program.
• Coordinates and/or supports the recruiting for the fellowship training programs and other programs as needed or assigned; manages all listings, updates, and operational aspects of the residency program.
• Coordinates all aspects of the trainee application process including responding to inquiries, evaluating applications, reviewing, and verifying credentials, scheduling interviews, generating follow-up correspondence, and maintaining appropriate records.
• Assures house staff is appropriately licensed, insured, HIPAA trained, have appropriate immunization status, and comply with background check and drug screening.
• Supplies orientation materials to trainees as needed
• Serves as gatekeeper for approval for computer access and use of Medical Records. Submit Epic requests for all house staff and coordinates scheduling of appropriate training on hospital systems.
• Maintains house staffand faculty scholarly activity.
• Prepares annual documentation needed for accreditation.
• Serves as a member of, develop agendas, take minutes, and implement decision and actions for residency/fellowship committees (i.e., CCC Committees, Program Evaluation Committees (PEC), etc)
• Assists in creating rotations schedules and tracking off-site rotations
• Serves as an advisor to fellows regarding licensing, Visa Sponsorship, and examinations.
• Coordinates and facilitates trainee checkout process, exit interviews with program director, and preparation of all final evaluations
• Assists finance department in data collections for GME reimbursement.
• Maintains system of review of affiliation agreement and PLAs prior to expiration.
• Maintains listing of fellows' information using accreditation and hospital GME database (New Innovations)
• Supports development of fellowship program budget; assembles data for budget development; conducts research for new Program initiatives; investigates costs of new projects and research new funding resources and tracks all fellowship program expenses.
• Monitors all expenditures for fellowship program; prepares for signature all check requests for travel expenses and education allowances for fellowship trainees.
• Support the coordination of special events for the trainingprogram, retreats, graduations, banquets, orientation.
• Provide back-up to Fellowship/Visiting Student Coordinator as needed.

Education

Bachelor's Degree or equivalent experience

Job description

Nemours is seeking a GME Program Coordinator to support the management and oversight of fellowship training programs in accordance with ACGME, specialty boards, and subspecialty boards. The role involves assisting the Director of GME and Program Directors with a broad range of program management and administrative duties.

Responsibilities include coordinating trainee applications, maintaining accreditation records, facilitating schedules and conferences, and ensuring regulatory compliance.