GME Program Coordinator

The Nemours Foundation; Wilmington (DE); On-site; USD 60,000 - 80,000; Full time

Job summary

The Nemours Foundation seeks a GME Program Coordinator to support the management and oversight of fellowship training programs in alignment with ACGME standards and accreditation requirements.

You will work with the Director of GME and Program Directors to coordinate applicant screening, schedule interviews, maintain records, and assist with budget and compliance activities across residency and fellowship programs at Nemours Delaware.

Qualifications

• Bachelor's Degree or equivalent experience is required.
• 1–3 years of related experience in graduate or undergraduate medical education.
• Experience with residency/fellowship programs is desirable.

Responsibilities

• Provides administrative assistance to the fellowship training program including the Program Director, Associate Program Director, Director of GME, and fellows in training.
• Assists with development and implementation of division, department and institutional procedures and policies related to office operations.
• Coordinates recruitment and screening of applicants and manages residency program listings and operations.
• Manages trainee application processes: respond to inquiries, evaluate applications, verify credentials, schedule interviews, and maintain records.
• Ensures licensure, HIPAA training, immunization status, background checks, and drug screening for house staff.
• Provides orientation materials to trainees and handles access to hospital systems.
• Maintains scholarly activity records and prepares annual accreditation documentation.
• Participates in residency/fellowship committees, takes minutes, and supports committee actions.
• Assists in creating rotation schedules and tracking off-site rotations.
• Advises fellows on licensing, visa sponsorship, and examinations.

Education

Bachelor's Degree or equivalent experience

1-3 years of related experience in graduate or undergraduate medical education

Tools

New Innovations

Job description

Nemours is seeking a GME Program Coordinator to join our team. The GME Program Coordinator supports the in the management and oversight of one or more fellowship training programs in accordance with the Accreditation Council for Graduate Medical Education (ACGME), specialty boards, and subspecialty boards. They must work independently, assisting the Director of GME and the Program Directors in a wide variety of program management and administrative duties, facilitating the evaluation process and preparing and maintaining records for program accreditation. The GME Program Coordinator creates and maintains trainee rotation and departmental education conference schedule and works with fellows by providing guidance and direction for the successful completion of the training program. He or She will work closely with the entire NCH DE Graduate Medical education team, Nemours clinical departments and NCH DE administrative leadership, as well as with accrediting agencies to ensure program compliance.

Essential Functions:

1. Provides administrative assistance to the fellowship training program including the Program Director, Associate Program Director, Director of Graduate Medical Education, and fellows in training.
2. Assists with the development and implementation of division, department and institutional procedures and policies as pertinent to department office operations.
3. Assists in development of policies and procedures in response to various government and regulatory bodies (e.g. RRC, ACGME, ABP, NRMP, ERAS, AAP, etc.); assists in the development and implementation of and compliance with all policies and procedures relevant to the fellowship training program.
4. Coordinates and/or supports the recruiting for the fellowship training programs and other programs as needed or assigned. Performs initial screening of applicants to the program within existing protocols; manages all listings, updates, and operational aspects of the residency program.
5. Coordinates all aspects of the trainee application process including responding to inquiries, evaluating applications, reviewing, and verifying credentials, scheduling interviews, generating follow-up correspondence, and maintaining appropriate records.
6. Assures house staff is appropriately licensed, insured, HIPAA trained, have appropriate immunization status, and comply with background check and drug screening.
7. Supplies orientation materials to trainees as needed
8. Serves as gatekeeper for approval for computer access and use of Medical Records. Submit Epic requests for all house staff and coordinates scheduling of appropriate training on hospital systems.
9. Maintains house staffand faculty scholarly activity.
10. Prepares annual documentation needed for accreditation.
11. Serves as a member of, develop agendas, take minutes, and implement decision and actions for residency/fellowship committees (i.e., CCC Committees, Program Evaluation Committees (PEC), etc)
12. Assists in creating rotations schedules and tracking off-site rotations
13. Serves as an advisor to fellows regarding licensing, Visa Sponsorship, and examinations.
14. Coordinates and facilitates trainee checkout process, exit interviews with program director, and preparation of all final evaluations
15. Assists finance department in data collections for GME reimbursement.
16. Maintains system of review of affiliation agreement and PLAs prior to expiration.
17. Maintains listing of fellows' information using accreditation and hospital GME database (New Innovations)
18. Supports development of fellowship program budget; assembles data for budget development; conducts research for new Program initiatives; investigates costs of new projects and research new funding resources and tracks all fellowship program expenses.
19. Monitors all expenditures for fellowship program; prepares for signature all check requests for travel expenses and education allowances for fellowship trainees.
20. Support the coordination of special events for the trainingprogram, retreats, graduations, banquets, orientation.
21. Provide back-up to Fellowship/Visiting Student Coordinator as needed.

Qualifications:

1. Bachelor's Degree or equivalent experience required
2. 1-3 years of related experience in graduate or undergraduate medical education