Federal Proposal Coordinator - Desktop Publisher

NTT DATA North America; Herndon (VA); On-site; USD 64,152 - 96,228; Full time

Benefits offered by this job

Health, dental, and vision insurance

401k with company match

Paid time off

Job summary

NTT DATA Services Federal Government LLC is seeking a Federal Proposal Coordinator/Desktop Publisher to join our Proposal Development Center in Herndon, VA. You will coordinate production, maintain formatting, and ensure on‑time, submission‑ready documents in compliance with RFP requirements.

You will collaborate with proposal managers, SMEs, writers, and designers, and maintain SharePoint sites and document libraries.

Qualifications

• Minimum 3 years of supporting and coordinating the federal proposal development process.
• Experience with coordinating across teams under tight deadlines and maintaining document version control.

Responsibilities

• Manage proposal document creation and production using M365 and Adobe PDF.
• Review RFP instructions for format, font/style, and response requirements.
• Maintain consistent formatting across volumes including graphics and tables.
• Create and administer SharePoint sites and access permissions.
• Coordinate day‑to‑day proposal development activities across color teams.
• Assist with data calls, past performance, and boilerplate content.
• Track deliverables and risks to the proposal manager.
• Assemble reusable boilerplate and templates.

Education

BA/BS degree

Tools

M365 Word

Excel

PowerPoint

Adobe Acrobat

SharePoint

Job description

Job Summary

NTT DATA Services Federal Government LLC is currently seeking a Federal Proposal Coordinator/Desktop Publisher to join our Proposal Development Center (PDC) in Herndon, VA. NTT DATA’s federal proposal development approach is grounded in Shipley best practices and internal lessons learned. Our team thrives in fast‑moving pursuits, translating requirements into compelling proposals while supported by disciplined process management and clear communication. This role partners closely with proposal managers, capture teams, SMEs, writers, and graphic designers with a primary focus on production of high‑quality compliant proposal response documents and coordinating schedules, contributors, and activities. The Proposal Coordinator works closely with Proposal Managers to understand the unique needs of each opportunity and to ensure on‑time delivery of polished, well‑formatted submission‑ready documents that meet RFP (Section L) requirements and internal style standards. The Proposal Coordinator also supports team collaboration throughout the opportunity lifecycle by establishing and maintaining SharePoint sites and document libraries.

Job Duties

• Manage proposal document creation and production using the M365 Suite (Word, Excel, PowerPoint) and Adobe PDF, including templates, styles, headers/footers, pagination.
• Review and understand RFP instructions for format, font/style, and response requirements to maintain document compliance and ensuring proposal structure, volume organization, and documentation requirements are met before submission.
• Maintain consistent formatting across volumes to include coordinating graphics, tables, and callout boxes.
• Adhere to solicitation and NTT DATA style guidelines.
• Create and administer SharePoint sites to include managing and tracking access permissions.
• Support proposal activities, including team rosters, calendars, work plans, meeting notes, action item tracking, and data calls.
• Coordinate day‑to‑day proposal development activities across color teams to meet milestone and submission deadlines.
• Support review cycles (Pink/Red/Gold or equivalent) by assembling draft volumes, incorporating edits, glossaries, appendices, and preparing final files.
• Track deliverables and content status (assignments, draft progress, reviews, approvals) and communicate risks/issues to the proposal manager.
• Assemble reusable boilerplate (past performance, resumes, management/technical sections, etc.).
• Coordinate data calls and information gathering, such as past performance examples, from teaming partners as assigned by the Proposal Manager.
• Maintain content libraries, reusable boilerplate, and compliance artifacts; assist with file organization.
• Recommend and implement process improvements to enhance proposal quality throughout the Proposal Development Center.

Basic Qualifications

• Minimum 3 years of supporting and coordinating the federal proposal development process (civilian and/or DoD).
  • Minimum 5 years of experience in: M365 Word (styles, headers/footers, TOC, cross‑references, multi‑level numbering, tables, graphics placement, compare, pagination, master formatting), Excel, PowerPoint and Adobe Acrobat for final production; solving formatting and production challenges quickly and decisively; maintaining SharePoint sites to ensure version control and effective document collaboration; working across multidisciplinary and geographically dispersed teams under tight deadlines; attention to detail and a quality control mindset (formatting consistency, compliance checks, and final production readiness); organization and time‑management skills; ability to manage multiple concurrent deadlines and priorities.

Preferred Qualifications

• BA/BS degree preferred.
• Experience solving problems with proposals and collaborating with a team to support the proposal submission process.
• Skilled with Adobe Creative Suite for editing text in existing graphics.
• Understanding team dynamics and ability to work with all team members to superior performance and personal satisfaction.
• Strong work ethic and personal accountability.
• Familiarity with Shipley or similar proposal best practices and color review processes.
• Experience gathering data to respond to or support RFI responses for Capture Managers or other delivery teams.
• Experience tracking opportunities through SAM.gov and/or GSA eBuy.

Compensation & Benefits

The starting pay range for this role is $64,152 - $96,228. Actual compensation will depend on a number of factors, including the candidate’s relevant experience, technical skills, and other qualifications. This position may also be eligible for incentive compensation based on individual and/or company performance. If the position is offered on a temporary basis, it will not be eligible for incentive compensation. This position is eligible for company benefits including medical, dental, and vision insurance with an employer contribution, flexible spending or health savings account, life and AD&D insurance, short and long term disability coverage, paid time off, employee assistance, participation in a 401k program with company match, and additional voluntary or legally‑required benefits.

Equal Opportunity Employment

NTT DATA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please click here. For Pay Transparency information, please click here.