Proposal Coordinator

A3T (Agil3 Technology Solutions); Falls Church (VA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401k Retirement Savings Plan with Company Match

Tuition and Professional Development Assistance

Job summary

A3T (Agil3 Technology Solutions) is seeking a detail-oriented Proposal Coordinator to manage proposal development for federal government contracts. The role requires strong organizational skills, compliance adherence, and the ability to manage multiple deadlines effectively.

Qualified candidates will have a bachelor's degree in a related field and at least 3 years of experience in proposal coordination. Proficiency in Microsoft Office and excellent communication skills are essential to succeed in this fast-paced environment.

The position offers various benefits such as medical, dental, vision insurance, and a 401k plan.

Qualifications

• 3+ years of experience in proposal coordination or development, preferably in a federal contracting environment.
• Strong understanding of the federal RFP process, including FAR and DFARS requirements.
• Ability to work independently and as part of a collaborative team under tight deadlines.

Responsibilities

• Coordinate all administrative aspects of proposal development, including document formatting and compliance checks.
• Assist Proposal Managers in assembling proposal teams and organizing proposal kickoff reviews.
• Ensure proposals adhere to customer instructions and company standards.

Skills

Proposal coordination

Attention to detail

Time management

Verbal communication

Written communication

Education

Bachelor’s degree in English, Communications, Business, or related field

Tools

Microsoft Office Suite

SharePoint

Teams

Job description

Position Summary

Agil3 Technology Solutions (A3T) is seeking a detail-oriented and proactive Proposal Coordinator to support the full lifecycle of proposal development for federal government contracting opportunities. The Proposal Coordinator plays a critical role in ensuring high-quality, compliant, and timely submissions by managing schedules, formatting proposal documents, coordinating with cross-functional teams, and assisting with the production and delivery of final proposals.

Responsibilities

• Coordinate all administrative aspects of proposal development, including document formatting, version control, compliance checks, and final production
• Maintain and monitor proposal schedules and calendars to ensure all deadlines are met
• Assist Proposal Managers and Capture Managers in assembling proposal teams and organizing proposal kickoff and color team reviews (Pink, Red, Gold)
• Create and manage proposal outlines, compliance matrices, and content templates based on RFP requirements
• Collect, edit, and integrate input from subject matter experts (SMEs), subcontractors, and internal stakeholders
• Ensure proposals adhere to customer instructions, company standards, and branding guidelines
• Track and manage data calls, past performance inputs, resumes, and other proposal content
• Assist in maintaining the proposal content library and ensuring materials are current and compliant
• Coordinate proposal production, including submission via electronic portals or hardcopy if required
• Support post-submission activities such as final archiving, lessons learned sessions, and debrief preparations

Required Qualifications

• Bachelor’s degree in English, Communications, Business, or a related field; or equivalent work experience
• 3+ years of experience in proposal coordination or development, preferably in a federal contracting environment
• Strong understanding of the federal RFP process, including FAR and DFARS requirements
• Exceptional attention to detail, organizational, and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, and Teams
• Ability to work independently and as part of a collaborative team under tight deadlines

Preferred Qualifications

• Strong proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, Teams, and SharePoint
• Experience managing proposals using shared document libraries and collaboration tools
• Familiarity with version control and document formatting best practices in a proposal environment
• Exposure to proposal development methodologies (e.g., Shipley) is a plus
• APMP certification or similar proposal training is desirable

Working Conditions

• Fast-paced, deadline-driven environment
• Occasional extended hours or weekend work to meet proposal deadlines

Company Overview

Agil3 Technology Solutions LLC ("A3T") is a Northern Virginia based, ISO 9001, ISO 20000-1 & ISO 27001 Certified, Women-Owned (WOSB) and Service-disabled Veteran-Owned (SDVOSB) small business. A3T has received recognition from industry outlets and has demonstrated rapid growth.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short Term & Long-Term Disability
• 401k Retirement Savings Plan with Company Match
• Paid Holidays
• PTO
• Tuition and Professional Development Assistance
• Parking/Travel Reimbursement (metropolitan areas)