Proposal Coordinator

Agil3 Technology Solutions (A3T); Falls Church (VA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short-Term & Long-Term Disability

401k with Company Match

Paid Holidays

Paid Time Off (PTO)

Tuition Assistance

Parking/Travel Reimbursement

Job summary

Agil3 Technology Solutions (A3T) is looking for a detail-oriented Proposal Coordinator in Falls Church, Virginia, to oversee proposal development for federal government contracts. Key responsibilities include coordinating proposal timelines, ensuring compliance, and managing cross-functional teams. Candidates should possess a Bachelor's degree, 3+ years of related experience, and proficiency in Microsoft Office Suite. Excellent organizational and communication skills are essential. A3T provides competitive benefits like health insurance, 401k matching, and professional development assistance.

Qualifications

• 3+ years of experience in proposal coordination or development, preferably in a federal contracting environment.
• Strong understanding of federal RFP process, including FAR and DFARS requirements.
• Ability to work independently and as part of a collaborative team under tight deadlines.

Responsibilities

• Coordinate all administrative aspects of proposal development.
• Maintain proposal schedules and ensure deadlines are met.
• Create and manage proposal outlines and compliance matrices.

Skills

Attention to detail

Organizational skills

Time-management skills

Written communication

Verbal communication

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in relevant field or equivalent work experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Teams

Job description

Position Summary

Agil3 Technology Solutions (A3T) is seeking a detail-oriented and proactive Proposal Coordinator to support the full lifecycle of proposal development for federal government contracting opportunities. The Proposal Coordinator plays a critical role in ensuring high-quality, compliant, and timely submissions by managing schedules, formatting proposal documents, coordinating with cross-functional teams, and assisting with the production and delivery of final proposals.

Key Responsibilities

• Coordinate all administrative aspects of proposal development, including document formatting, version control, compliance checks, and final production.
• Maintain and monitor proposal schedules and calendars to ensure all deadlines are met.
• Assist Proposal Managers and Capture Managers in assembling proposal teams and organizing proposal kickoff and color team reviews (Pink, Red, Gold).
• Create and manage proposal outlines, compliance matrices, and content templates based on RFP requirements.
• Collect, edit, and integrate input from subject matter experts (SMEs), subcontractors, and internal stakeholders.
• Ensure proposals adhere to customer instructions, company standards, and branding guidelines.
• Track and manage data calls, past performance inputs, resumes, and other proposal content.
• Assist in maintaining the proposal content library and ensuring materials are current and compliant.
• Coordinate proposal production, including submission via electronic portals or hardcopy if required.
• Support post-submission activities such as final archiving, lessons learned sessions, and debrief preparations.

Required Qualifications

• Bachelor’s degree in English, Communications, Business, or a related field; or equivalent work experience.
• 3+ years of experience in proposal coordination or development, preferably in a federal contracting environment.
• Strong understanding of the federal RFP process, including FAR and DFARS requirements.
• Exceptional attention to detail, organizational, and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, and Teams.
• Ability to work independently and as part of a collaborative team under tight deadlines.

Preferred Qualifications

• Strong proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience managing proposals using shared document libraries and collaboration tools.
• Familiarity with version control and document formatting best practices in a proposal environment.
• Exposure to proposal development methodologies (e.g., Shipley) is a plus.
• APMP certification or similar proposal training is desirable.

Working Conditions

• Fast-paced, deadline-driven environment.
• Occasional extended hours or weekend work to meet proposal deadlines.

Benefits

A3T offers excellent benefits to enhance the work-life balance, including:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short Term & Long-Term Disability
• 401k Retirement Savings Plan with Company Match
• Paid Holidays
• Paid Time Off (PTO)
• Tuition and Professional Development Assistance
• Parking/Travel Reimbursement (metropolitan areas)