Federal Proposal Coordinator - Desktop Publisher

NTT DATA, Inc.; Herndon (VA); On-site; USD 64,152 - 96,228; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k match

Paid time off

Job summary

NTT DATA Services Federal Government LLC is seeking a Federal Proposal Coordinator – Desktop Publisher to join our Proposal Development Center (PDC) in Herndon, VA. The role focuses on producing high-quality, compliant proposal response documents and coordinating schedules, contributors, and activities for federal proposals.

The position requires 3+ years supporting federal proposals and 5+ years of experience in M365 Word, Excel, PowerPoint, and Adobe Acrobat for final production.

Qualifications

• Minimum 3 years supporting federal proposal development coordination (civilian and/or DoD).
• 5+ years professional experience with M365 Word formatting (styles, headers/footers, TOC, cross-references, numbering).
• 5+ years experience with Excel, PowerPoint, and Adobe Acrobat for final production.

Responsibilities

• Manage proposal document creation and production using M365 and Adobe PDF.
• Review RFP instructions for format and compliance.
• Maintain consistent formatting across volumes; coordinate graphics and tables.

Skills

Proposal coordination

Team coordination

Deadline management

Document formatting

Cross-functional collaboration

Tools

M365 Word

Excel

PowerPoint

Adobe Acrobat

SharePoint

Job description

Date: Jul 9, 2026

Location: Herndon, VA, US

Company: NTT DATA Services

Job Summary

NTT DATA Services Federal Government LLC is seeking a Federal Proposal Coordinator – Desktop Publisher to join our Proposal Development Center (PDC) in Herndon, VA. The role focuses on producing high‑quality, compliant proposal response documents and coordinating schedules, contributors, and activities for federal proposals.

Job Duties

• Manage proposal document creation and production using the M365 Suite (Word, Excel, PowerPoint) and Adobe PDF, including templates, styles, headers/footers, and pagination.
• Review and understand RFP instructions for format and response requirements to ensure document compliance and structure.
• Maintain consistent formatting across volumes, coordinating graphics, tables, and callout boxes.
• Adhere to solicitation and NTT DATA style guidelines.
• Create and administer SharePoint sites, managing access permissions.
• Support proposal activities: team rosters, calendars, work plans, meeting notes, action items, and data calls.
• Coordinate day‑to‑day proposal development activities across teams to meet milestones and submission deadlines.
• Support review cycles (Pink/Red/Gold or equivalent) by assembling draft volumes, incorporating edits, glossaries, appendices, and preparing final files.
• Track deliverables and content status, communicate risks/issues to the proposal manager.
• Coordinate data calls and information gathering from teaming partners, such as past performance examples.
• Maintain content libraries, reusable boilerplate, and compliance artifacts; assist with file organization.
• Recommend and implement process improvements to enhance proposal quality throughout the Proposal Development Center.

Basic Qualifications

• Minimum 3 years of supporting and coordinating the federal proposal development process (civilian and/or DoD).
• Minimum 5 years of professional experience in:
  • Using M365 Word for styles, headers/footers, TOC, cross‑references, multi‑level numbering, tables, graphics placement, and final production.
  • Using Excel, PowerPoint, and Adobe Acrobat for final production.
  • Solving formatting and production challenges quickly and decisively.
  • Maintaining SharePoint sites for version control and effective document collaboration.
  • Working across multidisciplinary, geographically dispersed teams under tight deadlines.
  • Ensuring accuracy, consistency, and compliance in proposal documents.
  • Managing multiple concurrent deadlines and priorities.

Preferred Qualifications

• Experience solving problems with proposals and collaborating with a team to support the proposal submission process.
• Skilled with Adobe Creative Suite for editing text in existing graphics.
• Understanding team dynamics and ability to work with all team members for superior performance.
• Strong work ethic and personal accountability.
• Familiarity with Shipley or similar proposal best practices and color review processes.
• Experience gathering data for RFI responses for Capture Managers or other delivery teams.
• Experience tracking opportunities through SAM.gov and/or GSA eBuy.

Compensation and Benefits

The starting pay range for this role is $64,152–$96,228. Actual compensation will depend on relevant experience, technical skills, and other qualifications. The position may be eligible for incentive compensation based on individual and/or company performance. Benefits include medical, dental, and vision insurance; employer contribution; health savings or flexible spending account; life and AD&D insurance; short and long‑term disability coverage; paid time off; employee assistance; and participation in a 401k program with company match.

NTT DATA is an equal‑opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For Pay Transparency information, pay equity, or EEO policy details, see the appropriate resources on the NTT DATA website.