Senior Proposal Manager

Jobtailor

Virginia (IL)

On-site

USD 110,000 - 160,000

Full time

14 days+

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Job summary

Jobtailor is seeking an experienced Proposal Manager to lead cradle-to-grave proposal efforts for DoD/Federal IT opportunities. You will manage RFPs, RFQs, and RFIs, coordinate subject matter experts, and ensure compliant, high-quality responses with aggressive turn times.

The role requires strong writing, editing, and collaboration across business units, plus mastery of Microsoft Office and SharePoint. APMP/Shipley training is valued.

Qualifications

5-10 years’ experience managing/writing proposals for DoW/Federal IT consulting companies.
Solid understanding of federal acquisition process, RFI, RFP, source selection, evaluation criteria, compliance matrices, and standard terms and conditions
Extremely strong organizational skills
Flexible, able to adapt to changing requirements, schedules, and tasks
Detail oriented and ability to produce high‑quality, accurate work promptly

Responsibilities

Lead and oversee the management of all functions of the proposal process including the Proposal Management Plan
Lead the management and development of Requests for Proposals (RFPs), Requests for Quotes (RFQs), Requests for Information (RFIs), Sources Sought Notices (SSNs), and other client solicitations
Create and manage proposal compliance matrices, outlines, templates and writing assignment templates
Responsible for cradle‑to‑grave proposal efforts including planning, hands‑on supporting, directing support staff, technical inputs from business units and teammates, conducting reviews, and ensuring end products are high‑quality with aggressive turn‑times
Provide proposal and technical writing support for content created to ensure both compliance and responsiveness to the customer’s issues and needs, solicitation requirements
Lead daily proposal progress status and proposal kickoff meetings, stand‑up, or tag‑up calls as well as maintain the proposal schedule
Facilitate color team reviews for the internal evaluation of all or specific proposal sections or content, identifying deficiencies, strengths as well as ensuring compliance with all solicitation or client requirements have been appropriately developed and incorporated
Participate as a color team reviewer
Apply working knowledge of company service offerings related solutions, technology, terminology, and industry best practices for the purpose of supporting proposal content development, solicitation analysis, company teaming partner representation where applicable and as required
Develop and facilitate data calls and response content for proposal‑related material both internally and externally to Teaming Partners
Prior to the RFQ dropping, being heavily involved in the proposal development meetings based on attendance and involvement in the win themes and solutioning sessions
Manage and update proposal SharePoint sites
Write, edit, and proof proposal content, consolidating, rationalizing, and incorporating reviewer/technical expert edits, and ensuring proper grammar
Manage multiple proposal tasks that require rapid turnaround deadlines
Manage the proposal process on assigned proposals from pre‑RFP activities through final production and close out processes
Develop/author as writer the proposal sections as appropriate (technical, management, past performance, resumes, etc.)
Interview Subject Matter Experts and draft content for required sections as needed
Monitor development of the business/pricing proposal to ensure it is on track and in sync with the technical proposal
Ensure compliance with RFP requirements

Skills

Proposal Management

Federal Acquisition Process

Proposal Writing

Microsoft Suite Proficiency

Proposal AI Platforms

Tools

SharePoint

Desktop Publishing Software

Microsoft Suite

Job description

Lead and oversee the management of all functions of the proposal process including the Proposal Management Plan
Lead the management and development of Requests for Proposals (RFPs), Requests for Quotes (RFQs), Requests for Information (RFIs), Sources Sought Notices (SSNs), and other client solicitations
Create and manage proposal compliance matrices, outlines, templates and writing assignment templates
Responsible for cradle‑to‑grave proposal efforts including planning, hands‑on supporting, directing support staff, technical inputs from business units and teammates, conducting reviews, and ensuring end products are high‑quality with aggressive turn‑times
Provide proposal and technical writing support for content created to ensure both compliance and responsiveness to the customer’s issues and needs, solicitation requirements
Lead daily proposal progress status and proposal kickoff meetings, stand‑up, or tag‑up calls as well as maintain the proposal schedule
Facilitate color team reviews for the internal evaluation of all or specific proposal sections or content, identifying deficiencies, strengths as well as ensuring compliance with all solicitation or client requirements have been appropriately developed and incorporated
Participate as a color team reviewer
Apply working knowledge of company service offerings related solutions, technology, terminology, and industry best practices for the purpose of supporting proposal content development, solicitation analysis, company teaming partner representation where applicable and as required
Develop and facilitate data calls and response content for proposal‑related material both internally and externally to Teaming Partners
Prior to the RFQ dropping, being heavily involved in the proposal development meetings based on attendance and involvement in the win themes and solutioning sessions
Manage and update proposal SharePoint sites
Write, edit, and proof proposal content, consolidating, rationalizing, and incorporating reviewer/technical expert edits, and ensuring proper grammar
Manage multiple proposal tasks that require rapid turnaround deadlines
Manage the proposal process on assigned proposals from pre‑RFP activities through final production and close out processes
Develop/author as writer the proposal sections as appropriate (technical, management, past performance, resumes, etc.)
Interview Subject Matter Experts and draft content for required sections as needed
Monitor development of the business/pricing proposal to ensure it is on track and in sync with the technical proposal
Ensure compliance with RFP requirements

Requirements

5-10 years’ experience managing/writing proposals for DoW/Federal IT consulting companies
Solid understanding of federal acquisition process, RFI, RFP, source selection, evaluation criteria, compliance matrices, and standard terms and conditions
Extremely strong organizational skills
Flexible, able to adapt to changing requirements, schedules, and tasks
Detail oriented and ability to produce high‑quality, accurate work promptly
High level of proficiency with Microsoft Suite and other desktop publishing software applications
Must be a self‑starter and possess the ability to manage priorities and deadlines while meeting quality standards and on‑time delivery
Highly motivated with the ability to lead initiatives independently
Professional Proposal training desired (Shipley, APMP, etc)
Experience with Proposal AI platforms
Ability to work extended hours as needed to meet tight deadlines
Expert knowledge of grammar, usage, and style
Strong proficiency with Microsoft Suite and SharePoint.

Core Competencies

Demonstrates expertise in managing the proposal process from inception to completion, ensuring compliance with RFP requirements while producing high‑quality content. Proficient in utilizing Microsoft Suite and SharePoint for effective proposal management and collaboration.

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