Federal Program & Office Support Specialist

GBTI Solutions Inc; McLean (VA); On-site; USD 40,000 - 60,000; Full time

Job summary

GBTI Solutions Inc. is seeking an on-site Administrative Support Specialist to assist federal agency leadership and staff. You will manage schedules, handle correspondence, and coordinate meetings with minimal supervision.

The role requires strong communication, organizational skills, and the ability to work independently or in a small two-person team. Proficiency with Microsoft Office and Google Workspace is essential for daily operations and records management.

Qualifications

• High school diploma or GED.
• 1–2 years of administrative or program-support experience.
• Strong written and oral communication and organizational skills.
• Ability to work independently and as part of a two-person team.
• Proven ability to produce quality work under deadlines and shifting priorities.
• Proficiency with Microsoft Office and Google Workspace; familiarity with timekeeping systems.

Responsibilities

• Provide full-time on-site administrative and logistical support.
• Serve as primary office point of contact and deliver courteous service to staff and visitors.
• Assist with calendars, appointments and on-site/off-site meetings.
• Prepare correspondence, reports, and government forms.
• Coordinate meetings, materials, minutes, and action items.
• Perform timekeeping, data entry, and records/file management.

Skills

Communication

Organizational skills

Independent worker

Team collaboration

Customer service

Education

High school diploma or GED

Tools

Microsoft Office

Google Workspace

EDMS/PRISM/Castle

Delphi

Job description

GBTI Solutions Inc. is seeking an on-site Administrative Support Specialist to assist federal agency leadership and staff. You will manage schedules, handle correspondence, and coordinate meetings with minimal supervision.

The role requires strong communication, organizational skills, and the ability to work independently or in a small two-person team. Proficiency with Microsoft Office and Google Workspace is essential for daily operations and records management.