Administrative Specialist

TechOp Solutions International; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

TechOp Solutions International seeks an Administrative Specialist to provide operational and records-management support to federal program teams. You will manage calendars, prepare meeting materials, and maintain digital artifacts in SharePoint and other repositories.

The role requires strong written communication, organization, and discretion with sensitive information, plus the ability to coordinate with senior leadership and cross-functional partners.

Qualifications

• Bachelor's degree required.
• 7+ years of administrative/program support experience.
• Proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to manage sensitive information, competing priorities, detailed records, and senior-level schedules.
• Strong written communication, organization, customer-service, and proofreading skills.
• Must meet security eligibility requirements.

Responsibilities

• Support administration and consolidation of annual and ad hoc data calls for federal innovation.
• Maintain program-office digital artifacts and records throughout the annual cycle.
• Develop and maintain participant rosters, calendars, contact lists, meeting invitations, agendas, minutes, action items, and correspondence.
• Schedule meetings and coordinate logistics involving client organizations, cross-functional partners, contractors, and senior leadership.
• Maintain Microsoft Teams, SharePoint, the client intranet, and approved records repositories in accordance with established naming and filing conventions.
• Track deadlines, approvals, deliverables, property, onboarding actions, and follow-up items; elevate risks or overdue actions promptly.
• Performs additional duties as assigned

Skills

Administrative support

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

TechOp Solutions International is seeking an Administrative Specialist to provide operational, records-management, scheduling, and meeting-management support to federal program teams.

Duties:

• Support administration and consolidation of annual and ad hoc data calls for federal innovation.
• Maintain program-office digital artifacts and records throughout the annual cycle.
• Develop and maintain participant rosters, calendars, contact lists, meeting invitations, agendas, minutes, action items, and correspondence.
• Schedule meetings and coordinate logistics involving client organizations, cross-functional partners, contractors, and senior leadership.
• Maintain Microsoft Teams, SharePoint, the client intranet, and approved records repositories in accordance with established naming and filing conventions.
• Track deadlines, approvals, deliverables, property, onboarding actions, and follow-up items; elevate risks or overdue actions promptly.
• Performs additional duties as assigned

Requirements

• Bachelor's Degree
• At least 7 years of administrative/program support, experience.
• Proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Demonstrated ability to manage sensitive information, competing priorities, detailed records, and senior-level schedules.
• Strong written communication, organization, customer-service, and proofreading skills.
• Must meet security eligibility requirements

Benefits

TechOp Solutions is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, gender identity or any other characteristic protected by applicable federal, state or local laws.