Administrative Specialist

TechOp Solutions International, Inc.; Washington (District of Columbia); On-site; USD 60,000 - 85,000; Full time

Job summary

TechOpSolutions International is seeking an Administrative Specialist to provide operational, records-management, scheduling, and meeting-management support to federal program teams.

Key duties include supporting annual and ad hoc data calls, maintaining records, managing rosters and calendars, coordinating meetings, and ensuring secure handling of sensitive information. Proficiency with Microsoft 365 apps and SharePoint is required.

Qualifications

• Bachelor's degree required.
• At least 7 years of administrative/program support experience.
• Proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Must meet security eligibility requirements.

Responsibilities

• Provide operational and records-management support to federal program teams.
• Schedule meetings and coordinate logistics with client organizations, cross-functional partners, contractors, and senior leadership.
• Maintain program-office digital artifacts and records following naming conventions.
• Track deadlines, approvals, deliverables, property, onboarding actions, and follow-up items; escalate risks or overdue actions promptly.

Skills

Written communication

Organization

Customer service

Proofreading

Education

Bachelor's Degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

TechOpSolutions International is seeking an Administrative Specialist to provide operational, records-management, scheduling, and meeting-management support to federal program teams.

Duties:

• Support administration and consolidation of annual and ad hoc data calls for federal innovation.
• Maintain program-office digital artifacts and records throughout the annual cycle.
• Develop and maintain participant rosters, calendars, contact lists, meeting invitations, agendas, minutes, action items, and correspondence.
• Schedule meetings and coordinate logistics involving client organizations, cross-functional partners, contractors, and senior leadership.
• Maintain Microsoft Teams, SharePoint, the client intranet, and approved records repositories in accordance with established naming and filing conventions.
• Track deadlines, approvals, deliverables, property, onboarding actions, and follow-up items; elevate risks or overdue actions promptly.
• Performs additional duties as assigned

• Bachelor'sDegree
• Atleast7yearsofadministrative/programsupport, experience.
• Proficiencywith Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Demonstrated ability to manage sensitive information, competing priorities, detailed records, and senior-level schedules.
• Strong written communication, organization,customer-service, and proofreading skills.
• Must meet security eligibility requirements

TechOpSolutions is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, gender identity or any other characteristic protected by applicable federal, state or local laws.