Federal Programs Admin Specialist: Scheduling & Records

TechOp Solutions International, Inc.; Washington; On-site; USD 45,000 - 60,000; Full time

Job summary

TechOpSolutions International is seeking an Administrative Specialist to provide operational, records-management, scheduling, and meeting-management support to federal program teams.

Duties include consolidating data calls, maintaining digital artifacts, managing rosters and calendars, coordinating meetings with partners and leadership, and overseeing Teams, SharePoint, and records repositories. Strong written communication and security eligibility are required.

Qualifications

• Bachelor's degree in a relevant field.
• At least 7 years of administrative/program support experience.
• Proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to handle sensitive information, competing priorities, detailed records, and senior-level schedules.
• Strong written communication, organization, customer-service, and proofreading skills.
• Must meet security eligibility requirements.

Responsibilities

• Support administration and consolidation of annual and ad hoc data calls for federal innovation.
• Maintain program-office digital artifacts and records throughout the annual cycle.
• Develop and maintain participant rosters, calendars, contact lists, meeting invitations, agendas, minutes, action items, and correspondence.
• Schedule meetings and coordinate logistics involving client organizations, cross-functional partners, contractors, and senior leadership.
• Maintain Microsoft Teams, SharePoint, the client intranet, and approved records repositories in accordance with established naming and filing conventions.
• Track deadlines, approvals, deliverables, property, onboarding actions, and follow-up items; elevate risks or overdue actions promptly.
• Performs additional duties as assigned

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

SharePoint

Scheduling

Records management

Communication skills

Security eligibility

Education

Bachelor's Degree

Job description

TechOpSolutions International is seeking an Administrative Specialist to provide operational, records-management, scheduling, and meeting-management support to federal program teams.

Duties include consolidating data calls, maintaining digital artifacts, managing rosters and calendars, coordinating meetings with partners and leadership, and overseeing Teams, SharePoint, and records repositories. Strong written communication and security eligibility are required.