Federal Program Executive Assistant | Admin & Ops Support

Astrion; Washington (District of Columbia); On-site; USD 70,000 - 90,000; Full time

Job summary

Astrion is seeking an Executive Assistant to support FAA projects under the PSS Contract in Washington, DC. The role requires 3–5 years of experience, strong organizational skills, and the ability to work independently or as part of a team.

Responsibilities include managing rosters and calendars, coordinating travel, and supporting fund certification activities with various agency systems. US citizenship is required and limited travel may be needed.

Qualifications

• Education requirement of high school degree or higher.
• 3-5 years of related experience.
• Strong analytical and problem-solving skills.
• Interpersonal skills to interact with customers and senior personnel.
• Ability to work independently and in a team.
• Detail-oriented and proactive.

Responsibilities

• Provide administrative and program support for FAA projects and teams.
• Support the development and maintenance of the office roster, phone list, recall roster, and calendars.
• Distribute updated rosters and materials to team members.
• Coordinate mail distribution and express mail services.
• Assist with offsite meeting planning and conference room scheduling.
• Maintain KSN for group/team.
• Support travel in the E2 travel system and review travel authorizations.
• Provide support to Fund Certification Officers (FCO) by collecting data and researching issues.
• Apply understanding of CWP, Delphi, PRISM, PCARD module, REGIS, US Bank Purchase Card, and E2 to funds.
• Review project status, funding balances, and labor reclassification.

Skills

Administrative support

Communication

Organizational skills

Team collaboration

Analytical thinking

Problem solving

Learning ability

Attention to detail

Education

High School Degree or Higher

Tools

CWP

Delphi

PRISM

PCARD module

REGIS

US Bank Purchase Card

E2

Job description

Astrion is seeking an Executive Assistant to support FAA projects under the PSS Contract in Washington, DC. The role requires 3–5 years of experience, strong organizational skills, and the ability to work independently or as part of a team.

Responsibilities include managing rosters and calendars, coordinating travel, and supporting fund certification activities with various agency systems. US citizenship is required and limited travel may be needed.