Executive Assistant

Astrion; Washington (District of Columbia); On-site; USD 70,000 - 90,000; Full time

Job summary

Astrion is seeking an Executive Assistant to support FAA projects under the PSS Contract in Washington, DC. The role requires 3–5 years of experience, strong organizational skills, and the ability to work independently or as part of a team.

Responsibilities include managing rosters and calendars, coordinating travel, and supporting fund certification activities with various agency systems. US citizenship is required and limited travel may be needed.

Qualifications

• Education requirement of high school degree or higher.
• 3-5 years of related experience.
• Strong analytical and problem-solving skills.
• Interpersonal skills to interact with customers and senior personnel.
• Ability to work independently and in a team.
• Detail-oriented and proactive.

Responsibilities

• Provide administrative and program support for FAA projects and teams.
• Support the development and maintenance of the office roster, phone list, recall roster, and calendars.
• Distribute updated rosters and materials to team members.
• Coordinate mail distribution and express mail services.
• Assist with offsite meeting planning and conference room scheduling.
• Maintain KSN for group/team.
• Support travel in the E2 travel system and review travel authorizations.
• Provide support to Fund Certification Officers (FCO) by collecting data and researching issues.
• Apply understanding of CWP, Delphi, PRISM, PCARD module, REGIS, US Bank Purchase Card, and E2 to funds.
• Review project status, funding balances, and labor reclassification.

Skills

Administrative support

Communication

Organizational skills

Team collaboration

Analytical thinking

Problem solving

Learning ability

Attention to detail

Education

High School Degree or Higher

Tools

CWP

Delphi

PRISM

PCARD module

REGIS

US Bank Purchase Card

E2

Job description

Overview

Executive Assistant

LOCATION: Washington, DC

JOB STATUS:Full-time

CLEARANCE:Ability to obtain a Public Trust

CERTIFICATION:N/A

TRAVEL:Limited; as needed

US Citizenship required

Astrion has an exciting opportunity for an Executive Assistant to supportthe Federal Aviation Administration - PSS Contract.

REQUIRED QUALIFICATIONS / SKILLS

• Education: High School Degree or Higher
• Years of Experience: 3-5 Years
• Strong analytical/critical thinking and creative problem-solving skills to quickly identify and help address project challenges
• Strong interpersonal skills to interact with customers, senior-level personnel, and team members
• Strong organizational skills to prioritize work and balance complex projects to facilitate tight project deadlines
• Ability to work independently and as part of a team
• Ability to learn new concepts, tasks, and project-related tools quickly and easily
• Ability to accept constructive feedback and implement changes immediately
• Ability to adapt to and function in a highly demanding and quickly shifting/evolving customer environment
• An inquisitive and logical mind able to anticipate potential issues or areas of concern
• High levels of attention to detail and accuracy
• Ability to take initiative reflective of a well-developed habit of proactivity

RESPONSIBILITIES

• Provide administrative and program support for FAA projects and teams.

• Support the development and maintenance of the office roster, phone list, recall roster, and group/team calendars.

• Distribute updated rosters and related materials to team members as directed by leadership.

• Coordinate mail distribution, reproduction center operations, and express mail services.

• Assist with offsite meeting planning, including conference room scheduling.

• Maintain KSN for group/team.

• Support coordination of team travel in the E2 travel system, including review of travel authorizations and vouchers for obligations.

• Provide support to Fund Certification Officers (FCO) by collecting data/information, conducting research, and identifying problems.

• Apply understanding of CWP, Delphi, PRISM, PCARD module, REGIS, US Bank Purchase Card, and E2 to project funds.

• Review project status and funding balances.

• Review and support labor reclassification to correct project and asset assignments.

• Provide support to FCO for project funds reconciliation.

• Review US Bank purchase card transactions, attach documents, add comments, and reallocate each line item.

• Review PRISM PCARD TPCs and PCAs.

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