Executive Assistant with Security Clearance

Astrion; Washington (District of Columbia); On-site; USD 60,000 - 85,000; Full time

Job summary

Astrion is seeking an Executive Assistant to support FAA projects in Washington, DC. The role requires coordinating calendars, rosters, travel, and office operations to ensure smooth program execution.

You will interact with customers and senior staff, manage documentation, and assist with fund accountability using systems like E2, PRISM, and REGIS. A proactive, detail-oriented professional will thrive here.

Qualifications

• Education: High School Degree or Higher is required.
• 3-5 years of experience in a similar role.
• Strong analytical and problem-solving skills to address project challenges.
• Excellent interpersonal and collaboration abilities with customers and senior staff.
• Exceptional organizational skills to juggle multiple projects and deadlines.
• Ability to work independently and as part of a team; learn new concepts quickly.

Responsibilities

• Provide administrative and program support for FAA projects and teams.
• Develop and maintain office rosters, phone lists, recall rosters, and team calendars.
• Distribute updated rosters and materials to team members as directed.
• Coordinate mail distribution, repro center operations, and express mail services.
• Assist with offsite meeting planning, including conference room scheduling.
• Maintain knowledge base for group/team (KSN).
• Coordinate team travel in the E2 travel system; review travel authorizations and vouchers.
• Support Fund Certification Officers (FCO) with data collection and research.
• Apply understanding of CWP, Delphi, PRISM, PCARD module, REGIS, US Bank Purchase Card, and E2 to project funds.
• Review project status and funding balances; reclassify labor as needed.
• Support FCO for project funds reconciliation; review US Bank card transactions and reallocate.
• Review PRISM PCARD TPCs and PCAs.

Skills

Analytical thinking

Interpersonal skills

Organizational skills

Independent work

Quick learner

Adaptability

Proactivity

Attention to detail

Initiative

Education

High School degree or higher

Job description

Overview Executive Assistant LOCATION: Washington, DC JOB STATUS: Full-time CLEARANCE: Ability to obtain a Public Trust CERTIFICATION: N/A TRAVEL: Limited; as needed US Citizenship required Astrion has an exciting opportunity for an Executive Assistant to support the Federal Aviation Administration - PSS Contract.

REQUIRED QUALIFICATIONS / SKILLS

• * Education: High School Degree or Higher
• Years of Experience: 3-5 Years
• Strong analytical/critical thinking and creative problem-solving skills to quickly identify and help address project challenges
• Strong interpersonal skills to interact with customers, senior-level personnel, and team members
• Strong organizational skills to prioritize work and balance complex projects to facilitate tight project deadlines
• Ability to work independently and as part of a team
• Ability to learn new concepts, tasks, and project-related tools quickly and easily
• Ability to accept constructive feedback and implement changes immediately
• Ability to adapt to and function in a highly demanding and quickly shifting/evolving customer environment
• An inquisitive and logical mind able to anticipate potential issues or areas of concern
• High levels of attention to detail and accuracy
• Ability to take initiative reflective of a well-developed habit of proactivity

RESPONSIBILITIES

• RESPONSIBILITIES * Provide administrative and program support for FAA projects and teams.
• Support the development and maintenance of the office roster, phone list, recall roster, and group/team calendars.
• Distribute updated rosters and related materials to team members as directed by leadership.
• Coordinate mail distribution, reproduction center operations, and express mail services.
• Assist with offsite meeting planning, including conference room scheduling.
• Maintain KSN for group/team.
• Support coordination of team travel in the E2 travel system, including review of travel authorizations and vouchers for obligations.
• Provide support to Fund Certification Officers (FCO) by collecting data/information, conducting research, and identifying problems.
• Apply understanding of CWP, Delphi, PRISM, PCARD module, REGIS, US Bank Purchase Card, and E2 to project funds.
• Review project status and funding balances.
• Review and support labor reclassification to correct project and asset assignments.
• Provide support to FCO for project funds reconciliation.
• Review US Bank purchase card transactions, attach documents, add comments, and reallocate each line item.
• Review PRISM PCARD TPCs and PCAs. #CJ