Federal Program Assistant: Admin, Scheduling & Operations

TSA Hiring Service; Rutherford (TN); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Program Assistants in Rutherford, TN provide essential administrative and program support to TSA managers and staff, coordinating daily activities, maintaining records, and preparing materials for meetings. You will handle calendars, deadlines, and internal communications while assisting with finance, HR, scheduling, payroll, and other program areas as needed.

Successful candidates demonstrate organization, attention to detail, strong communication, and the ability to manage multiple

Qualifications

• Provide administrative or program support in a busy office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Records management

Calendar coordination

Customer service

Discretion

Professional communication

Multitasking

Tools

Microsoft Office

Job description

TSA Program Assistants in Rutherford, TN provide essential administrative and program support to TSA managers and staff, coordinating daily activities, maintaining records, and preparing materials for meetings. You will handle calendars, deadlines, and internal communications while assisting with finance, HR, scheduling, payroll, and other program areas as needed.

Successful candidates demonstrate organization, attention to detail, strong communication, and the ability to manage multiple