Federal Program Assistant — Admin & Ops Support

Travel Security Careers; Beech Bluff (TN); On-site; USD 28,000 - 62,000; Full time

Job summary

Travel Security Careers is seeking a Program Assistant in Beech Bluff, TN, to support TSA managers and staff with comprehensive administrative functions. The role emphasizes meticulous data tracking, scheduling, correspondence, and records management to keep daily operations on schedule.

The position requires strong organizational skills, excellent communication, and the ability to handle multiple assignments while ensuring accuracy and compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Proven ability to manage deadlines, assignments, records, or performance information.
• Proficiency with office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office Suite

Job description

Travel Security Careers is seeking a Program Assistant in Beech Bluff, TN, to support TSA managers and staff with comprehensive administrative functions. The role emphasizes meticulous data tracking, scheduling, correspondence, and records management to keep daily operations on schedule.

The position requires strong organizational skills, excellent communication, and the ability to handle multiple assignments while ensuring accuracy and compliance with procedures.