Federal Program Assistant: Admin & Data Tracking

TSA Hiring Service; Bangor (ME); On-site; USD 30,000 - 50,000; Full time

Job summary

Bangor-based Transportation Security Administration program assistant role supports managers and staff with administrative coordination, data tracking, scheduling, and records management to keep operations running smoothly. Responsibilities vary by program area but include preparing documents, maintaining electronic files, coordinating meetings, and communicating with internal contacts.

The role requires meticulous attention to detail and ability to juggle multiple tasks.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines and maintaining records.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Job description

Bangor-based Transportation Security Administration program assistant role supports managers and staff with administrative coordination, data tracking, scheduling, and records management to keep operations running smoothly. Responsibilities vary by program area but include preparing documents, maintaining electronic files, coordinating meetings, and communicating with internal contacts.

The role requires meticulous attention to detail and ability to juggle multiple tasks.