Federal Program & Administrative Assistant – Office & Ops

Transportation Security Careers; Town of Alexandria (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) program assistants provide essential administrative and program support to managers and teams in Redwood, MS. They help coordinate daily activities, analyze program information, and maintain records and correspondence to keep operations running smoothly.

The role emphasizes attention to detail, communication, and the ability to manage multiple assignments within various TSA program areas. Training and federal benefits accompany the position.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, assignments, and performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with standard office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, and reports.
• Prepare correspondence, meetings, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.
• Assist with finance, human resources, scheduling, payroll, or other areas.
• Monitor program metrics and identify incomplete information.
• Research files, records, and policies in electronic systems.
• Support implementation of new procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Calendar coordination

Customer service

Discretion

Time management

Tools

Microsoft Office

Records management software

Job description

Transportation Security Administration (TSA) program assistants provide essential administrative and program support to managers and teams in Redwood, MS. They help coordinate daily activities, analyze program information, and maintain records and correspondence to keep operations running smoothly.

The role emphasizes attention to detail, communication, and the ability to manage multiple assignments within various TSA program areas. Training and federal benefits accompany the position.