Federal Program Admin Assistant: Office & Data Coordination

Transportation Security Careers; Oak Ridge (PA); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration in Oak Ridge, PA is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, attention to detail, and effective communication across multiple offices.

You will help manage calendars, prepare reports, and ensure timely completion of tasks while supporting payroll, human resources, and other program areas as needed.

Qualifications

• Experience providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Communication

Data entry

Calendar management

Record management

Microsoft Office

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

The Transportation Security Administration in Oak Ridge, PA is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, attention to detail, and effective communication across multiple offices.

You will help manage calendars, prepare reports, and ensure timely completion of tasks while supporting payroll, human resources, and other program areas as needed.