Federal Executive Secretary & On-Site Admin Coordinator

U.S. Department of Veterans Affairs; North Chicago (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

The U.S. Department of Veterans Affairs, Captain James A. Lovell Federal Health Care Center in North Chicago, IL, seeks a Secretary (Office Automation) at GS-6 level.

The role requires strong typing skills, proficient office software, and the ability to manage multiple calendars and meetings in a federal setting. Primary duties include handling correspondence, travel arrangements, records, and public-facing clerical support.

Qualifications

• Typing proficiency at least 40 words per minute.
• One year of specialized experience equivalent to GS-6 in the Federal service.
• Experience includes managing calendars, screening calls/visitors, creating documents/reports, tracking suspense items, coordinating travel.

Responsibilities

• Process and track all incoming and outgoing correspondence.
• Draft and review correspondence for accuracy and completeness.
• Manage action item requests and schedule meetings; set up video/conferencing.
• Prepare meeting materials, binders, and minutes.
• Coordinate travel arrangements and itineraries; maintain documentation.
• Operate office equipment and software to generate reports, graphs, presentations.
• Procure office supplies and reconcile purchases per procedures.
• Provide general clerical public support (phone, visitors, information).
• Process mail and materials; prepare letters, memos, recurring reports.
• Perform timekeeping and leave administration duties.

Skills

Typing 40 wpm

Tools

Microsoft Office Suite

Job description

The U.S. Department of Veterans Affairs, Captain James A. Lovell Federal Health Care Center in North Chicago, IL, seeks a Secretary (Office Automation) at GS-6 level.

The role requires strong typing skills, proficient office software, and the ability to manage multiple calendars and meetings in a federal setting. Primary duties include handling correspondence, travel arrangements, records, and public-facing clerical support.