Secretary (Office Automation)

US-Department-of-Veterans-Affair; Orlando (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

This position is located within the Facilities Management Service (FMS) at Orlando VA Health Care System (OVAHCS) Department of Veterans Affairs, in Orlando, FL. The incumbent serves as the principal administrative and clerical support for the FMS leadership team, ensuring efficient coordination of office functions, communication, and workflow.

The position supports the mission of the VA by facilitating administrative operations that directly impact the care and services provided to Veterans.

Qualifications

• One year of specialized experience at least GS-5 level or equivalent.
• Experience scheduling meetings, maintaining calendars, preparing agendas and minutes.
• Proficiency with office automation software and equipment.
• Ability to receive calls, take messages and organize basic filing.

Responsibilities

• Provide principal admin and clerical support to the FMS leadership team.
• Coordinate office functions, communications and workflow.
• Maintain calendars, prepare agendas and subcommittee minutes.
• Receive telephone calls and visitors and deliver accurate messages.

Skills

Scheduling

Calendar management

Minutes prep

Phone & visitors

Typing 40 wpm

Office software

Job description

This position is located within the Facilities Management Service (FMS) at Orlando VA Health Care System (OVAHCS) Department of Veterans Affairs, in Orlando, FL. The incumbent serves as the principal administrative and clerical support for the FMS leadership team, ensuring efficient coordination of office functions, communication, and workflow. The position supports the mission of the VA by facilitating administrative operations that directly impact the care and services provided to Veterans.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. You may qualify at the GS-6 level if you fulfill the following qualifications:

SPECIALIZED EXPERIENCE:

One (1) year of specialized experience that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of this position. To be creditable, this experience must have been equivalent to at least the GS-5 grade level in the Federal service. Specialized experience includes: Scheduling meetings, interviews, and appointments; maintaining calendars for leadership; preparing agendas, minutes, and subcommittee reports for assigned committees using standard procedures, formatting and documents per local guidelines; receiving telephone calls and visitors; operating various office automation software and equipment to perform administrative support tasks; taking and delivering accurate messages for staff members; and maintaining basic office filing systems.

-AND-

TYPING PROFICIENCY:

This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.