Federal Administrative & Programs Specialist — Operations

Travel Security Careers; Seminole (OK); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration in Seminole, OK seeks a Program Assistant to provide essential administrative and program support for TSA managers and employees. The role involves coordinating daily activities, maintaining records, and preparing communications and reports.

The position requires careful attention to detail, strong organization, and the ability to manage multiple assignments while ensuring accuracy and compliance with procedures.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, and performance information.
• Proficiency with office software to organize information and support multiple assignments.
• Experience with payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Seminole, OK seeks a Program Assistant to provide essential administrative and program support for TSA managers and employees. The role involves coordinating daily activities, maintaining records, and preparing communications and reports.

The position requires careful attention to detail, strong organization, and the ability to manage multiple assignments while ensuring accuracy and compliance with procedures.