Federal Administrative & Program Support Coordinator

TSA Hiring Service; Town of Dane (WI); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Dane, WI seeks a Program Assistant to provide administrative and program support to managers and staff. You will help coordinate daily office activities, collect and organize program data, and maintain electronic records and reports.

The role involves preparing correspondence, managing calendars, scheduling meetings, and tracking deadlines while supporting payroll, HR, and other program areas.

Qualifications

• Specialized experience in providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Familiarity with payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficient in using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord

Customer service and professional沟通

Manage several assignments without in精

Discretion when handling sensitive信息

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Dane, WI seeks a Program Assistant to provide administrative and program support to managers and staff. You will help coordinate daily office activities, collect and organize program data, and maintain electronic records and reports.

The role involves preparing correspondence, managing calendars, scheduling meetings, and tracking deadlines while supporting payroll, HR, and other program areas.