Federal Admin & Programs Specialist - Impactful Office Ops

TSA Hiring Service; Town of Manheim (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Dolgeville, NY seeks a Program Assistant to provide administrative and program support for managers and staff. The role includes coordinating daily office activities, maintaining records, and assisting with payroll, HR, scheduling, and related program areas.

Candidates should handle multiple assignments, communicate across teams, and maintain schedules with attention to detail.

Qualifications

• Specialized experience in providing administrative or program support in busy offices.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Ability to use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.

Skills

Organization

Attention to detail

Communication

Data entry

Multitasking

Discretion

Customer service

Time management

Tools

Microsoft Office

Spreadsheets

Database software

Job description

Transportation Security Administration (TSA) in Dolgeville, NY seeks a Program Assistant to provide administrative and program support for managers and staff. The role includes coordinating daily office activities, maintaining records, and assisting with payroll, HR, scheduling, and related program areas.

Candidates should handle multiple assignments, communicate across teams, and maintain schedules with attention to detail.