Federal Admin & Program Operations Specialist

Travel Security Careers; Athens (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Athens, IL, is seeking a Program Assistant to provide administrative coordination, data tracking, scheduling, and payroll support for managers and staff. This role emphasizes accuracy, organization, and communication across multiple teams in a dynamic office setting.

The position involves handling records, preparing reports, and assisting in various program areas, with responsibilities that vary by assignment.

Qualifications

• Experience in providing administrative or program support in a busy office
• Experience in preparing reports, correspondence, spreadsheets, or presentations
• Experience tracking deadlines, assignments, records, or performance information
• Experience researching information in files, databases, and electronic systems
• Experience monitoring program metrics and identifying discrepancies
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Experience making recommendations based on administrative findings or reports
• Experience using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written communication

Data entry

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Athens, IL, is seeking a Program Assistant to provide administrative coordination, data tracking, scheduling, and payroll support for managers and staff. This role emphasizes accuracy, organization, and communication across multiple teams in a dynamic office setting.

The position involves handling records, preparing reports, and assisting in various program areas, with responsibilities that vary by assignment.