Fast-Paced IT Billing & Quotation Specialist

Custom Computer Specialists; United States; On-site; USD 55,000 - 65,000; Full time

Job summary

Custom Computer Specialists is seeking an Administrative Assistant to ensure accurate processing of product and service sales orders and invoices within our Enterprise Programs Division. The role requires being detail-oriented and highly organized to handle multiple priorities in a fast-paced environment.

Salary range is $55,000 to $65,000. The candidate will enter orders, support billing, maintain customer records, and coordinate with program leads and accounting to keep processes on track.

Qualifications

• Associates degree or equivalent required.
• Experience with data entry, billing, or invoicing preferred.
• Proficiency in Microsoft Excel and comfortable with office software.

Responsibilities

• Monitor and respond to customer requests for product quotes promptly.
• Enter new Product & Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads for month-end processing.
• Maintain and update customer records in spreadsheets or databases.
• Update the internal Project Management Tracking Database with Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve discrepancies.
• Assist with additional administrative duties as needed.

Skills

Billing support

Data entry

Microsoft Excel

Attention to detail

Communication skills

Education

Associate degree

Tools

NetSuite

Job description

Custom Computer Specialists is seeking an Administrative Assistant to ensure accurate processing of product and service sales orders and invoices within our Enterprise Programs Division. The role requires being detail-oriented and highly organized to handle multiple priorities in a fast-paced environment.

Salary range is $55,000 to $65,000. The candidate will enter orders, support billing, maintain customer records, and coordinate with program leads and accounting to keep processes on track.