IT Administrative Assistant: Billing, Quotes & Sales Support

Custom-Computer-Specialists; Hauppauge (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical and dental plans

401K with employer match

Onsite fitness center

Paid holidays and vacation

Flexible spending programs

Job summary

Custom Computer Specialists is seeking an Administrative Assistant to ensure accurate processing of product and service sales orders and invoices within our Enterprise Programs Division. The role emphasizes precise records management, coordination with program leads and accounting, and supporting a fast-paced environment with multiple priorities.

The ideal candidate will have experience in data entry, billing, and invoicing, with strong Excel skills; NetSuite experience is a plus.

Qualifications

• Experience in data entry, billing, or invoicing preferred.
• Proficiency in Microsoft Excel; NetSuite preferred.
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Experience with Sales Support, Proposals, and pricing processes is a plus.

Responsibilities

• Monitor and respond to customer requests for product quotes in a timely manner.
• Cooperate with Inside Sales Team and Manufacturers to obtain and provide quotes.
• Enter new Product & Service Sales Orders into the accounting system accurately.
• Verify monthly invoicing with Program Leads to ensure timely month-end processing.
• Maintain and update customer records in spreadsheets or databases.
• Update the Project Management Tracking Database with Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve order or invoice discrepancies.
• Assist with additional administrative duties as needed.

Skills

Data entry

Billing & invoicing

Excel proficiency

NetSuite

Communication

CRM systems

Tools

NetSuite

CRM systems

Accounting software

Job description

Custom Computer Specialists is seeking an Administrative Assistant to ensure accurate processing of product and service sales orders and invoices within our Enterprise Programs Division. The role emphasizes precise records management, coordination with program leads and accounting, and supporting a fast-paced environment with multiple priorities.

The ideal candidate will have experience in data entry, billing, and invoicing, with strong Excel skills; NetSuite experience is a plus.