Billing & Quotation Specialist — Growth-Ready

CCS; Yorktown (IA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical & Dental

Vision & Disability

Flexible Spending Accounts

401K with employer match

Onsite fitness center

Paid holidays and vacation

Certification rewards

Job summary

Custom Computer Specialists (CCS) is a growing IT company prioritizing accuracy and efficiency in processing product and service sales orders and invoices. The Administrative Assistant supports enterprise programs, coordinates with program leads and accounting, and helps keep operations running smoothly in a fast-paced environment.

The role emphasizes detail-mindedness, organizational skills, and the ability to manage multiple tasks.

Qualifications

• Experience in data entry, billing or invoicing preferred.
• Proficiency in Microsoft Excel; NetSuite experience preferred but not required.
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.

Responsibilities

• Monitor and respond to customer requests for product quotes.
• Work with inside Sales Team & Manufacturers to obtain quotes.
• Enter new Product & Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads for month-end.
• Maintain and update customer records in spreadsheets/databases.
• Update Project Management Tracking Database with Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve discrepancies.
• Assist with additional administrative duties as needed.

Skills

Data entry

Billing

Invoicing

Excel

NetSuite

Attention to detail

Organization

Communication

Tools

NetSuite

CRM/ERP

Job description

Custom Computer Specialists (CCS) is a growing IT company prioritizing accuracy and efficiency in processing product and service sales orders and invoices. The Administrative Assistant supports enterprise programs, coordinates with program leads and accounting, and helps keep operations running smoothly in a fast-paced environment.

The role emphasizes detail-mindedness, organizational skills, and the ability to manage multiple tasks.