Billing & Quotation Specialist - Accurate Invoicing & Proposals

Custom Computer Specialists, Inc.; Raleigh, Northern (NC, KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical and dental plans

Company paid vision

401K with employer match

Onsite fitness center

Paid holidays and vacation

Technical certification rewards

Job summary

Custom Computer Specialists, Inc. is seeking an Administrative Assistant to ensure accurate sales orders and invoices in our Enterprise Programs Division. The role emphasizes data entry, billing, and customer record maintenance in a fast-paced environment.

The ideal candidate is detail-oriented, organized, and capable of handling multiple priorities while collaborating with program leads, accounting, and sales teams. CCS offers comprehensive benefits and opportunities for growth in IT careers.

Qualifications

• Previous experience in data entry, billing, or invoicing preferred.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to meet deadlines and manage multiple tasks simultaneously.

Responsibilities

• Monitor and respond to all customer requests for product quotes in a timely manner.
• Work with inside Sales Team & Manufacturers to obtain and provide product quotes.
• Accurately enter all new Product & Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads to ensure timely processing for month-end.
• Maintain and update customer records in spreadsheets or databases.
• Update the internal Project Management Tracking Database with corresponding Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve any sales order or invoice discrepancies.
• Assist with additional administrative duties as needed.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Deadline-driven task management

Tools

NetSuite

CRM systems

ERP systems

Job description

Custom Computer Specialists, Inc. is seeking an Administrative Assistant to ensure accurate sales orders and invoices in our Enterprise Programs Division. The role emphasizes data entry, billing, and customer record maintenance in a fast-paced environment.

The ideal candidate is detail-oriented, organized, and capable of handling multiple priorities while collaborating with program leads, accounting, and sales teams. CCS offers comprehensive benefits and opportunities for growth in IT careers.