Billing and Quotation Specialist

Custom Computer Specialists; United States; On-site; USD 55,000 - 65,000; Full time

Job summary

Custom Computer Specialists is seeking an Administrative Assistant to ensure accurate processing of product and service sales orders and invoices within our Enterprise Programs Division. The role requires being detail-oriented and highly organized to handle multiple priorities in a fast-paced environment.

Salary range is $55,000 to $65,000. The candidate will enter orders, support billing, maintain customer records, and coordinate with program leads and accounting to keep processes on track.

Qualifications

• Associates degree or equivalent required.
• Experience with data entry, billing, or invoicing preferred.
• Proficiency in Microsoft Excel and comfortable with office software.

Responsibilities

• Monitor and respond to customer requests for product quotes promptly.
• Enter new Product & Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads for month-end processing.
• Maintain and update customer records in spreadsheets or databases.
• Update the internal Project Management Tracking Database with Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve discrepancies.
• Assist with additional administrative duties as needed.

Skills

Billing support

Data entry

Microsoft Excel

Attention to detail

Communication skills

Education

Associate degree

Tools

NetSuite

Job description

We are a growing IT company; a great place to start and grow your career!

CCS is a leading technology consulting firm providing best in class solutions to our clients for over 45 years. Expressed simply in our tagline – Right People, Right Results, Right Careers! Our philosophy is, in fact, an obsession that drives our behavior, our culture and our work. It’s why we put tremendous emphasis on hiring individuals that embody the principles that align with our obsession. We continue to successfully provide network integration, support services, products solutions, and applications services to our valued clients in the northeast. Our focus is simple...our goal is to make technology easy and to help our clients use it as effectively as possible.

The Administrative Assistant will play a critical role in ensuring accurate and timely processing of product and service sales orders and invoices within our Enterprise Programs Division. This position involves maintaining precise records, coordinating with program leads and accounting teams, and supporting administrative functions that keep our operations running smoothly. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced environment with multiple priorities.

Salary: $55,000-$65,000

What You’ll Do:

• Monitor and respond to all customer requests for product quotes in a timely manner
• Work with inside Sales Team & Manufacturers to obtain and provide product quotes
• Accurately enter all new Product & Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads to ensure timely processing for month-end.
• Maintain and update customer records in spreadsheets or databases.
• Update the internal Project Management Tracking Database with corresponding Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve any sales order or invoice discrepancies.
• Assist with additional administrative duties as needed.

What You Bring:

• Billing Support
• Previous experience in data entry, billing, or invoicing preferred.
• Proficiency in Microsoft Excel; experience with NetSuite is preferred but not required.
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Associates degree or equivalent required.