Billing & Quotation Specialist - IT Sales Support

CCS; Town of Yorktown (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

401K with employer match

Onsite gym

Tuition reimbursement

Job summary

Custom Computer Specialists in New York is seeking an Administrative Assistant to ensure precise processing of product and service orders and invoices within our Enterprise Programs Division. You will coordinate with program leads, accounting, and sales teams in a fast-paced environment, maintaining accurate records and supporting multiple priorities.

The role requires detail orientation, an associate degree or equivalent, strong Excel skills, and effective communication.

Qualifications

• Billing Support duties and scope as outlined in the posting.
• Previous experience in data entry, billing, or invoicing preferred.
• Proficiency in Microsoft Excel; NetSuite experience preferred but not required.
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Associates degree or equivalent required.

Responsibilities

• Monitor and respond to all customer requests for product quotes in a timely manner
• Work with inside Sales Team & Manufacturers to obtain and provide product quotes
• Accurately enter all new Product & Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads to ensure timely processing for month-end.
• Maintain and update customer records in spreadsheets or databases.
• Update the internal Project Management Tracking Database with corresponding Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve any sales order or invoice discrepancies.
• Assist with additional administrative duties as needed.

Skills

Billing Support

Sales Support

Proposal Management

Education

Associates degree or equivalent

Tools

Microsoft Excel

NetSuite

Job description

Custom Computer Specialists in New York is seeking an Administrative Assistant to ensure precise processing of product and service orders and invoices within our Enterprise Programs Division. You will coordinate with program leads, accounting, and sales teams in a fast-paced environment, maintaining accurate records and supporting multiple priorities.

The role requires detail orientation, an associate degree or equivalent, strong Excel skills, and effective communication.