Tech Admin Assistant: Sales Orders & Invoicing

cairo communication systems (ccs); Hauppauge (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical and dental plans

Vision plans

Disability plans

401K with match

Tuition reimbursement

Onsite gym / gym membership

Life insurance

Paid holidays and vacation

Certification gifts

Job summary

Custom Computer Specialists is seeking an Administrative Assistant to process product and service sales orders and invoices within our Enterprise Programs Division. The role emphasizes accurate records, coordination with program leads, and supporting fast-paced operations.

The ideal candidate will be detail-oriented, organized, and capable of handling multiple priorities while maintaining timely communication with customers and internal teams. Associates degree or equivalent required.

Qualifications

• Previous experience in data entry, billing, or invoicing preferred.
• Proficiency in Microsoft Excel; experience with NetSuite is preferred but not required.
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Associates degree or equivalent required.

Responsibilities

• Monitor and respond to all customer requests for product quotes in a timely manner
• Work with inside Sales Team & Manufacturers to obtain and provide product quotes
• Accurately enter all new Product & Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads to ensure timely processing for month-end.
• Maintain and update customer records in spreadsheets or databases.
• Update the internal Project Management Tracking Database with corresponding Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve any sales order or invoice discrepancies.
• Assist with additional administrative duties as needed.

Skills

Data entry

Billing

Invoicing

Microsoft Excel

NetSuite

Attention to detail

Organizational skills

Deadline management

Written communication

Verbal communication

Education

Associates degree or equivalent

Tools

NetSuite

CRM systems

ERP systems

Job description

Custom Computer Specialists is seeking an Administrative Assistant to process product and service sales orders and invoices within our Enterprise Programs Division. The role emphasizes accurate records, coordination with program leads, and supporting fast-paced operations.

The ideal candidate will be detail-oriented, organized, and capable of handling multiple priorities while maintaining timely communication with customers and internal teams. Associates degree or equivalent required.