Administrative Coordinator — Academic Programs & Events

Harvard University; Cambridge (MA); Hybrid; USD 60,000 - 82,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, vision insurance

Retirement plans

Tuition assistance

Job summary

Harvard University’s Faculty of Arts and Sciences seeks an Administrative Coordinator to provide essential administrative and program support to the department. The role supports the Chair and DA/ED, oversees office operations, and may lead department-wide projects as needed.

This position emphasizes in-person presence, event coordination, and collaboration with central services, with a 35-hour workweek and the possibility of hybrid work arrangements.

Qualifications

• Minimum five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Familiarity with higher education, research administration, or academic operations preferred.
• Event and meeting coordination experience.
• Will require completion of internal financial, procurement, or research compliance training.

Responsibilities

• Provide general administrative support to the grouping and faculty.
• Track and maintain departmental records.
• Coordinate faculty leave request process on an annual basis.
• Assist in unit personnel management and onboarding; may train, assign and direct work for support staff, students, LHTs, and temps; may serve as back-up time approver.
• May provide support for departmental activities, such as coordinating research appointments, hosting seminars/visitors, managing the course catalog, and directing faculty to central services.
• Day-to-day support: ordering supplies, submitting expenses, sorting mail.
• May liaise with the centralized communications team for content, calendars, and information.
• May perform other related duties as assigned.
• Office and events coordination as needed.

Skills

Organizational skills

Time management

Communication

Attention to detail

Independent working

Stakeholder coordination

Discretion

Job description

Harvard University’s Faculty of Arts and Sciences seeks an Administrative Coordinator to provide essential administrative and program support to the department. The role supports the Chair and DA/ED, oversees office operations, and may lead department-wide projects as needed.

This position emphasizes in-person presence, event coordination, and collaboration with central services, with a 35-hour workweek and the possibility of hybrid work arrangements.