Academic Lab & Faculty Support Coordinator

Conditions. Workplace Diversity, LLC.; Cambridge (MA); On-site; USD 60,000 - 75,000; Full time

Job summary

Harvard University’s Faculty of Arts and Sciences seeks a Laboratory Coordinator to provide administrative and operational support to faculty, enabling effective teaching and research. The LC serves as the primary contact for administrative matters and coordinates day-to-day activities; a strong in-person presence is required.

Responsibilities include managing calendars, travel, expenses for up to 10 faculty, preparing correspondence and reports, supporting events, coordinating purchases, and

Qualifications

• Minimum of five years of administrative or customer service experience.
• Bachelor’s degree preferred.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalate issues appropriately.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing).
• Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers.
• Provide support for faculty members directly related to their teaching and research portfolio.
• Provide support for events led by faculty.
• May act as team lead for a small group of Faculty Assistants through a player-coach model.
• Provide administrative support to all lab members.
• Assist with purchasing and vendor coordination.
• Support proposal preparation and grant documentation.
• Support lab members orientation and onboarding.
• May perform other related duties as assigned, including reception and event support.

Skills

Strong organizational skills

Time management

Professional communication

Discretion and judgment

Independent work

Stakeholder coordination

Multitasking with accuracy

Microsoft Office (Word, Excel, PowerPt

Customer service experience

Education

Bachelor’s degree preferred

Tools

Canvas

Concur

Microsoft Office

Job description

Harvard University’s Faculty of Arts and Sciences seeks a Laboratory Coordinator to provide administrative and operational support to faculty, enabling effective teaching and research. The LC serves as the primary contact for administrative matters and coordinates day-to-day activities; a strong in-person presence is required.

Responsibilities include managing calendars, travel, expenses for up to 10 faculty, preparing correspondence and reports, supporting events, coordinating purchases, and